Essential Duties and Responsibilities:

• Review all invoices for appropriate documentation and approval for rigorous grant reporting prior to payment
• Code and key invoices into Abila accounting software
• Reconcile general ledger accounts
• Provide copies of billable invoices to the Grant Accounting Specialist
• Prepare weekly payment lists (aged payables) to review for payment processing
• Process weekly system check runs and check requests
• Maintain accurate files and documentation according to agency policy
• Maintain monthly schedules of recurring payments
• Prepare spreadsheets for review and comparisons for cost-effectiveness
• Maintain Vendor/Agency Relations
• Reconcile vendor statements, research, and correct discrepancies
• Assist with annual budgets and year end audits
• Reconcile monthly AP subsidiary ledger
• Verify and provide 1099 details to outside processing agency
• Other duties as assigned related to the daily finances of the organization

Specific Knowledge, Skills, Abilities:

• Thorough knowledge of accounts payable/general ledger systems and procedure
• Proficient in math
• Knowledge of non-profit accounting and HUD reporting preferred
• Knowledge of general financial accounting
• Team Oriented
• Possess good organizational, verbal, and written skills
• Must be attentive to detail, reliable, and able to follow standard filing procedures
• Must be able to work independently and have strong problem-solving skills
• Ability to work with employees and vendors in a professional manner
• Proficient in Microsoft Office and Abila software experience a plus

Reporting to this position: None