What are the responsibilities and job description for the Executive Personal Assistant position at Society Staffing?
Executive Personal Assistant
Division: Administrative
Location: Boston, MA 02210
Salary: $90,000 - $120,000
Schedule: Monday – Friday
Hours: Regular office hours (In-office support is required)
Benefits: Comprehensive benefits package, including health insurance, PTO, sick days, and discretionary bonuses based on performance.
Position Overview
The Executive Personal Assistant will provide high-level personal and administrative support to a private family office and assist the management team. This dynamic role requires exceptional organizational skills, discretion, and the ability to manage diverse tasks in a fast-paced, private office setting.
Responsibilities
- Serve as a trusted gatekeeper, managing highly sensitive and confidential information with discretion.
- Oversee the principal's calendar, coordinating complex schedules, meetings, and personal appointments.
- Arrange domestic and international travel, including family trips, ensuring seamless logistics and itineraries.
- Act as a liaison between the principal, management team, and household staff, ensuring communication and tasks align with priorities.
- Manage personal tasks, including coordinating family events, correspondence, and private appointments.
- Prepare and organize documents, reports, and communications
- Coordinate special projects, both personal and professional, and oversee their successful execution.
- Handle personal errands, including managing household needs, scheduling maintenance, and coordinating vendor services.
- Attend management and family meetings, take minutes, and distribute actionable follow-ups.
- Maintain and update Standard Operating Procedures for the family office.
- Ensure records, contact lists, and relevant personal and professional documents are organized and up-to-date.
Qualifications
- Bachelor’s Degree preferred
- At least 5 years of executive or personal assistant experience, preferably within a private office or high-net-worth (HNW) family setting.
- Impeccable attention to detail and strong problem-solving skills.
- Exceptional time management and the ability to prioritize competing demands.
- Tech-savvy with proficiency in Microsoft Office Suite, Excel, Adobe Acrobat Pro, Zoom, and other relevant tools.
- Strong interpersonal skills with a positive, proactive approach to problem-solving.
- Ability to maintain composure under pressure and handle shifting priorities.
- Valid U.S. work authorization and a valid driver’s license.
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
www.societystaffing.com
Salary : $90,000 - $120,000
