Human Resources Assistant

Full Time, 40 Hours/Week, Exempt

Position Summary:
The Human Resources Assistant acts as the first point of contact to visitors to the HR office and is responsible for providing administrative and clerical support to the professional operations of the Human Resources division. Also responsible for providing administrative support to the Benefits function of the division.

Essential Functions:

• Perform reception duties, including but not limited to greeting and assisting in-person visitors and County employees as well as, responding to incoming calls and directing appropriately.
• Review the Contact HR email daily and respond to or forward messages appropriately
• Review the Benefits email and screen benefit-related incoming calls and messages responding to all general inquiries such as carrier information, qualifying life events and eligibility. Forward complex and escalated issues to the Benefits Manager.
• Send the initial benefit email to all new hires and follow up to ensure receipt of required documents within established timeframes.
• Accurately enter health benefits information for new hires as well as all benefit-related changes into HRIS
• Act as the point of contact during annual Open Enrollment.
• Complete employment verification for past and present employees
• Oversee all office maintenance and prepares work orders as needed and/or requested
• Act as the back-up to the Benefits Manager in presenting the benefits presentation to new hires during orientation.
• Administer contract and vendor payments and change orders to ensure proper execution and distribution within established deadlines. Investigate open commitments to ensure payment to contractors, consultants, and vendors.
• Process tuition reimbursement payments and prepare resolutions when necessary.
• Perform general office duties, including but not limited to, maintaining office printers, fax machines and copiers, ordering office supplies, distributing incoming faxes, opening, date stamping and distributing incoming mail, reviewing and directing incoming emails for follow up, and scanning documents into OnBase.
• Assist with various HR special projects upon request.
• Perform other related duties as assigned by division supervision.

Essential Qualifications:

• The position requires a high school diploma with 1-2 years of office experience.
• Knowledge and experience with Windows and Microsoft Office Suite.
• Strong knowledge/skill in organizing, creating, maintaining, and editing Excel spreadsheets and related databases.
• Excellent ability to multitask and adapt to shifting priorities.
• Ability to effectively communicate both in person and electronically using a variety of communication tools including, phone, email, zoom and other devices.
• Ability to maintain highly confidential information.
• Ability to enter information quickly and accurately using keyboards and computers.

Preferred Qualifications:

• Associate degree
• Prior Human Resources experience with exposure to benefits administration
• Prior HRIS experience
• Bilingual (English/Spanish)

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $40,000 - $45,000