What are the responsibilities and job description for the Accounts Receivable/Payable Specialist position at Sortly?
ABOUT SORTLY
Sortly is a simple, multi-device inventory management solution. Our visual & intuitive approach to inventory enables thousands of SMBs and teams within iconic corporations, government entities, music bands & sports teams to stay on top of their consumables, assets, and material things. With over 8,000 five-star ratings in the App Store and a net promoter score greater than 55, our impressive growth has primarily been driven by organic sources and word of mouth. We are profitable, financially independent, and primed to scale within our $20B market! We are proudly a distributed and remote-first company since inception with teams across 4 countries.
OUR VALUES
Smart - We make decisions based on knowledge and understanding with the aim of creating and improving differentiated products that benefit our business and customers.
Inspiring - We embrace the spirit of entrepreneurship, taking considered risks and pushing ourselves to think boldly and creatively.
Empathetic - We are customer-centered by mission, with respect for the individual and a desire to create a great community.
Real - We seek opportunities to learn from our mistakes and successes, our colleagues and customers, and to help each other improve.
ABOUT THE ROLE
Sortly is looking for a detail-oriented Accounts Receivable and Payable Specialist to manage and streamline our company's financial transactions. This role will be responsible for ensuring accurate and timely processing of invoices, managing vendor payments, overseeing customer billing, and maintaining up-to-date financial records. Reporting directly into our Head of Finance, you will play a crucial role in managing and overseeing the accounts payable and accounts receivable functions.
WHAT YOU WILL DO
Accounts Payable:
- Process invoices, payments, and credit card transactions
- Handle expense reports and ensure policy compliance
- Prepare and analyze AP aging schedules
- Set up vendors and ensure 1099 compliance
- Manage AP inbox, vendor inquiries, and reconciliations
Accounts Receivable:
- Creating and issuing customer invoices.
- Ensure compliance with sales & use tax reporting
- Manage Accounts Receivable inbox and communicate with customers
- Handle billing inquiries, invoices, cancellations, refunds, and plan upgrades
- Conduct collections and collaborate with operations on past due receivables
- Maintain customer info in Stripe and prepare AR aging schedules
Other:
- Performing ad-hoc accounting tasks as needed such as participating in month-end close.
- Identify and recommend updates to accounting processes and procedures to gain efficiency in the function.
QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, or related field
- 2 years experience in accounts payable and accounts receivable roles
- Strong understanding of accounting principles and practices.
- Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
WHY JOIN SORTLY
- Opportunity to work with a passionate and dedicated team
- A culture that fosters innovation, growth, and collaboration
- Competitive salary and benefits package
- Chance to make a significant impact on the future of inventory management
- Annual off-site retreats
- Home office stipend
- 401k match
- Yearly learning and development reimbursement
The salary band outlined above reflects compensation levels that are competitively benchmarked based on geographic location. Where an individual may fall within this band is determined by market data specific to their location, ensuring fairness and alignment with our compensation philosophy.
