What are the responsibilities and job description for the Administrative Specialist II / PPS / Vehicle Management position at SOUTH CAROLINA DEPARTMENT OF MENTAL HEALTH?
Job Responsibilities
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the Department of Mental Health, Crafts-Farrow Campus, Physical Plant Services, 7901FarrowRd, Columbia, SC 29203.
As the Administrative Specialist II, you will greet customer services, answer telephone, take messages and sort mail. Accurately initiates, updates and closes out vehicle workorders. Maintains accountability of procurement card purchases, collects and separates receipts based on work orders and submits paperwork for processing. Maintains 100% accountability of work orders and invoices in accordance with SCDMH Retention Policy and prepares monthly reports as required.
Responsibilities Include But Are Not Limited To
State Minimum Requirement: A high school diploma or GED.
Agency Minimum Requirement: Related clerical experience may be substituted for a high school diploma.
Note:If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Preferred Qualifications
Bilingual abilities in English and Spanish (or another language) are a plus.
Additional Comments
The selected candidate needs one (I) year work experience involving MS Office Suite and database software, experience in customer service, creating and processing work orders, and invoicing. Must be able to sit, stand, squat, kneel, climb steps unassisted in order to perform duties and be able to lift 351bs. Offices are located in a Vehicle Management maintenance shop, which is exposed to loud noises and low-level environmental exposure to petroleum, oil, and lubricants.
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the Department of Mental Health, Crafts-Farrow Campus, Physical Plant Services, 7901FarrowRd, Columbia, SC 29203.
As the Administrative Specialist II, you will greet customer services, answer telephone, take messages and sort mail. Accurately initiates, updates and closes out vehicle workorders. Maintains accountability of procurement card purchases, collects and separates receipts based on work orders and submits paperwork for processing. Maintains 100% accountability of work orders and invoices in accordance with SCDMH Retention Policy and prepares monthly reports as required.
Responsibilities Include But Are Not Limited To
- Accurately initiates, updates and closes out vehicle work orders. Maintain I00% accountability of information.
- Collects and maintains procurement card purchase receipts based on established work orders; prepares and submits P-Card paperwork for processing.
State Minimum Requirement: A high school diploma or GED.
Agency Minimum Requirement: Related clerical experience may be substituted for a high school diploma.
Note:If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Preferred Qualifications
Bilingual abilities in English and Spanish (or another language) are a plus.
Additional Comments
The selected candidate needs one (I) year work experience involving MS Office Suite and database software, experience in customer service, creating and processing work orders, and invoicing. Must be able to sit, stand, squat, kneel, climb steps unassisted in order to perform duties and be able to lift 351bs. Offices are located in a Vehicle Management maintenance shop, which is exposed to loud noises and low-level environmental exposure to petroleum, oil, and lubricants.
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- 15 days annual (vacation) leave accrual per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave (Six Weeks for mother per year/Two Weeks for partner per year)
- State Retirement Plan and Deferred Compensation Programs
