BOOKKEEPER – CAREER AND TECHINICAL EDUCATION

BOOKKEEPER – CAREER AND TECHINICAL EDUCATION

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment. 

THE OFFICE OF PUBLIC INSTRUCTION IS NOW REQUIRING ALL PARAEDUCATORS TO PROVIDE A COPY OF THEIR HIGH SCHOOL DIPLOMA AND/OR HIGH SCHOOL TRANSCRIPTS OR GED TO MEET TITLE 1, PART A FEDERAL LAW REQUIREMENTS.  PLEASE PROVIDE OUR OFFICE WITH A COPY PRIOR TO BEING THE SELECTED CANDIDATE.

Purpose Statement

The job of Bookkeeper - Career and Technical Education is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed, and disbursement of funds are within proper and legal guidelines.

Essential Functions:

• Assists with the coordination of Federal, State, and/or local grants for the purpose of meeting Federal and State mandated requirements;
• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit;
• Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information;
• Coordinates delivery of supplies and equipment for the purpose of maintaining the CTE office and programs;
• Maintains financial records related to CTE activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines;
• Manages multiple funds (e.g. CTE, Federal/State/local grants, Student Enterprises, NJROTC USM, etc.) for the purpose of ensuring accuracy of financial transactions and records including fund balances;
• Manages purchasing, delivery, and inventory of equipment and supplies for the CTE office and programs for the purpose of ensuring efficient and effective operations;
• Monitors financial procedures with individuals responsible for CTE financial operations for the purpose of providing services within established guidelines;
• Monitors financial procedures with individuals responsible for department's financial operations (e.g. Student Enterprises, fund raisers, grants, CTSO activities, etc.) for the purpose of providing services with established guidelines;
• Monitors the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, etc.) for the purpose of complying with all program and funding guidelines of awarding organizations;
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions;
• Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities;
• Prepares written materials and electronic financial information (e.g. account status, revenue, student fees, gifts and grant funds, state and federal, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements;
• Processes financial information (e.g. purchase orders, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices;
• Purchases equipment and supplies for the purpose of the use by CTE office and programs;
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices;
• Requests quotations from vendors, warehouse, and/or district office staff for the purpose of providing cost information, purchasing, and securing items;
• Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing;
• Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry;
• Transports money for the purpose of having the proper funds available at school sites to make change.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; and basic computer applications.

ABILITY is required to schedule activities; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 75% sitting, 15% walking, 10% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education (Minimum): Targeted, job related education with study in job-related area.

Required Testing                                                                           

Calculator

Spreadsheet Test

Certificates and Licenses

Valid Washington State Driver’s License & Evidence of Insurability

Continuing Educ./Training                                                          

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2025 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.

Application Procedure:  Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application. 

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators. 

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting.  Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation – including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:

Compliance/ADA/Title IX Coordinator:
Will Sarett,
Executive Director of Human Resources 
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-874-7071
sarett@skschools.org

Section 504 Coordinator:
Kimberly House
Director of Special Services
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-443-3648
house@skschools.org

Gender Inclusivity Compliance Officer:
Dr. Tom Edwards,
Assistant Superintendent for Student Achievement
2689 Hoover Ave SE, Port Orchard, WA 98366
360-874-7003
edwards@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities.  For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

Salary : $30 - $34