What are the responsibilities and job description for the Fleet and Safety Manager position at Southeast LBM Holdco LLC?

The Fleet and Safety Manager plays a pivotal role in ensuring the seamless operation and safety of Southeast Building Supply Interests (SBSI). This individual will be responsible for managing the company's fleet of vehicles, maintaining compliance with federal, state, and local regulations, and spearheading safety initiatives that protect employees, customers, and assets.

In this role, the Fleet and Safety Manager will oversee all aspects of fleet maintenance and optimization, ensuring vehicles are operationally sound and cost-efficient while staying compliant with FMCSA and DOT regulations. This includes managing preventive maintenance schedules, coordinating vehicle repairs, ensuring accurate and timely tag renewals and registrations, and analyzing fleet performance data to improve efficiency.

On the safety side, the Fleet and Safety Manager will lead SBSI's efforts to build a robust safety culture. This includes developing and implementing role-specific training programs, conducting workplace and facility safety inspections, and ensuring compliance with OSHA standards. Additionally, the Manager will oversee the activities of the company's safety committee, manage the upkeep and annual review of safety documentation (e.g., Safety Handbook), and collaborate with facility managers to maintain a safe working environment.

This position requires a proactive and detail-oriented leader who can manage multiple priorities while driving results. The ideal candidate will have the ability to balance strategic oversight with hands-on execution, working collaboratively with branch managers and leadership to align fleet and safety initiatives with SBSI's broader business objectives. By enhancing fleet efficiency and promoting safety across all operations, the Fleet and Safety Manager will contribute directly to the company's operational success and long-term growth.

Fleet Management

Fleet Maintenance :
Oversee preventive maintenance and repair schedules for all company vehicles, including delivery trucks, trailers, forklifts, and service vehicles.
Coordinate with third-party vendors and in-house mechanics to ensure timely and cost-effective repairs and maintenance.
Monitor fleet health through regular inspections and diagnostics, ensuring all vehicles meet safety and operational standards.
FMCSA Compliance :
Ensure full compliance with Federal Motor Carrier Safety Administration (FMCSA) regulations, including Hours of Service (HOS), vehicle inspections, driver qualifications, and electronic logging device (ELD) requirements.
Maintain and audit driver qualification files, vehicle inspection records, and compliance documentation.
Tag Renewal & Registration :
Manage annual vehicle tag renewals and registrations, ensuring all company vehicles are legally operable.
Keep accurate and up-to-date records of vehicle titles, tags, and registrations.
Fleet Optimization :
Monitor fleet performance metrics, including fuel efficiency, mileage, and downtime, to identify cost-saving opportunities.
Develop and implement policies on vehicle usage, driver conduct, and route optimization to improve operational efficiency.

Safety Management

Role-Based Safety Training :

Design and deliver targeted safety training programs based on employee roles, such as drivers, warehouse staff, and office personnel.

Track and document employee participation in safety training to ensure compliance with company policies and OSHA requirements.

Workplace Safety Inspections :

Conduct regular safety audits and inspections of all SBSI facilities, including warehouses, yards, and offices, to identify and mitigate potential hazards.

Ensure all equipment and facilities meet safety standards, and address deficiencies promptly.

Facility Maintenance :

Collaborate with facility managers to maintain a clean, safe, and well-organized working environment.

Oversee the maintenance of safety-related equipment, such as fire extinguishers, emergency exits, and first aid kits.

Safety Committee Management :

Lead the company's safety committee, scheduling and facilitating regular meetings to discuss safety initiatives, incident reviews, and compliance updates.

Act as the primary point of contact for safety-related inquiries and feedback from employees.

Safety Documentation & Policies :

Conduct an annual review and update of the company's safety documentation, including the Safety Handbook, emergency response plans, and compliance policies.

Maintain accurate records of safety incidents, corrective actions, and regulatory compliance reports.

Leadership & Collaboration

Work closely with branch managers, department heads, and senior leadership to align fleet and safety strategies with business goals.

Foster a culture of accountability and continuous improvement by encouraging employee participation in safety and operational initiatives.

Serve as a mentor and resource for employees, providing guidance on safety practices and compliance requirements.

Education & Experience

Education : Bachelor's degree in logistics, safety management, business administration, or a related field preferred.

Experience :

Minimum of 5 years of experience in fleet management and safety management, preferably in the lumber or building materials industry.

Strong knowledge of FMCSA, OSHA, and DOT regulations.

Proven ability to manage complex projects, budgets, and vendor relationships.

Excellent organizational, problem-solving, and leadership skills.

Good communication and interpersonal skills.

Basic understanding of or ability to quickly learn the equipment to be maintained.

Ability to maintain basic records and warranties.

Ability to understand written directions in manuals and on manufacturer websites.

Proficient with Microsoft Office Suite or related software as required to complete and maintain records.

Travel Requirement

Ability to travel when necessary. Approximately 50-75% of the time.

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