AEM Resource Clerk (7688)

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The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth largest transportation system in the United States, with a vast network of fixed route services including bus, subway/elevated, trackless trolley, light rail, and commuter rail serving a 2,200 square mile service region. SEPTA has become an integral force in the economic success of the Philadelphia region, providing an efficient and reliable source of transportation.

We are seeking candidates for the position of AEM Resource Clerk (7688) in the AEE&M/City Vehicle Maintenance.

Opening Date: 01/30/2025

Closing Date: 02/05/2025

Job Grade: Union 10

Starting Rate of Pay: $22.16 | Top Rate of Pay: $29.55 | Job Grade 10

Overall Description

Under the general supervision of Director of Maintenance, provides time reporting via VMIS and CAPES, schedules vehicle inspections, reads fuel and oil meters, compiles reports and performs miscellaneous clerical activities.

Specific Responsibilities

• Receives, sorts, replaces time cards; posts hours worked, enters proper pay rate, posts in employees’ time card book. Enters payroll deviations, determines when meal allowances are due, obtains money for same and issues to employees. Determines when personal holiday, holiday and vacation allowances are due, prepares timecards for proper time payment. Monitors employee sick time entitlements. Updates employee wage progressions.
• Records hours spent on each job, forwards hours and payroll to accounting department, assigns charges for maintenance work performed including special charges for grant work. Prepares, types expense vouchers and pay advances. Prepares payroll adjustments. Distributes checks as required.
• Updates employee records to include medical, compensation and employees change of status (3114), keeps daily record of advancement, and checks all forms for completeness before submission. Maintains, updates, and purges records according to VEM recordkeeping best practices.
• Schedules major and minor vehicle inspections; posts all major repairs, relines, unit changes onto vehicle record cards; maintains operating data on engines, vehicles, tires, etc. Enters PA state inspection reports.
• Reads fuel and oil meters daily; computes daily fuel and oil inventory. Receives data reports on mileage, fuel, etc; posts to appropriate forms. Orders fuel and oil as required. Determines mileage operated by reading meters; reports defective meters as required.
• Maintains warranty time-limit records on new vehicles; maintains records of warranty work performed; reports warranty expiration dates to appropriate personnel.
• Codes, enters and receives data from computer terminal.
• Types general garage forms, information request forms, daily work sheets and other reports as required.
• Answers telephone inquiries; relays messages to supervision. Assists in preparation and conducting of various pickings.
• Issues parts books, service manuals, etc. for use by shop personnel.
• Opens, distributes mail; sorts, files trouble cards and inspection cards.
• Maintains vehicle records, repair cards, work records. Maintains, updates, and purges records according to VEM recordkeeping best practices.
• Orders, receives, and issues materials and supplies.
• Complies with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.
• Performs miscellaneous duties as assigned.
  
  

Additional Specific Responsibilities

QUALIFICATIONS AND EXPERIENCE

• High School diploma or equivalent. Typing 45 w.p.m. Basic PC usage skill
• Knowledge of vehicles, model types and parts phraseology of equipment.
• Knowledge of timekeeping procedures, department forms and reports.
• First aid techniques.
  
  

Equipment Used

• PC, typewriter, calculator, Polaroid camera
  
  

Physical

• Must be able to lift 50 lbs.
• Sitting: 75%
• Standing/Moving about: 25%
  
  

Working Conditions

• Shop environment. Drafty weather conditions, loud noises; occasionally handles dirty/greasy items.
  
  

IDEAL QUALIFICATIONS AND EXPERIENCE

Benefits

SEPTA offers a comprehensive benefits and retirement program:

• Medical - Minimal annual premium contribution
  
  

Benefit Plans With No Employee Annual Premium Contribution

• Prescription
• Dental
• Vision
  
  

Additional Benefits We Offer

• Defined Benefit Pension Plan
• Voluntary Governmental 457B Deferred Comp Plan, with available Financial Advice and Planning Services
• Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• SEPTA Transportation Pass - FREE travel on all SEPTA modes of transportation
• SEPTA employees qualify for the Public Service Loan Forgiveness (PSLF) program
• Generous Vacation Allowance
• Dependent Care Flexible Spending Account
  
  

SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Nearest Major Market: Philadelphia