Administrative Assistant - College of Education

JOB SUMMARY

The administrative assistant will perform day-to-day administrative duties for the chair of the graduate programs in the College of Education.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Administrative Coordinator - College of Education and Chair of Department of Educator Preparation and Leadership (DEPL), Graduate

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: N/A

ESSENTIAL DUTIES - May include, but is not limited to the following:

Assist with scheduling, communication, and data oversight.

Provide support to the Department Chair with departmental course scheduling.

Basic secretarial/administrative duties (i.e., copying, answering phone, filing, sending/receiving professional e-mails, correspondence and letter writing, etc.).

Reserve rooms across campus for departmental needs.

Ensure minutes at monthly departmental faculty meetings are recorded accurately and distributed to all members.

Create, proofread, and edit documents for the graduate programs.

Utilize the student information systems to make requests and research issues.

Submit requisitions in the system for departmental needs.

Organize and coordinate college/departmental productions/events/meetings (refreshments, logistics, etc.).

Maintain and securely archive confidential and important correspondence and other documents.

ADDITIONAL/NON-ESSENTIAL DUTIES

N/A

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Lakeland Main Campus

EDUCATION

Required Education:

High School/GED in Education

Preferred Education:

Some college coursework, associates degree or bachelors degree.

LICENSES/CERTIFICATIONS

N/A

EXPERIENCE

Required:

Two to three years of administrative experience

Preferred:

Two to three years of administrative experience, preferably in a higher education setting

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Excellent office productivity skills including the Microsoft Office and Google Suite applications.

Strong written communication skills.

Attention to detail.

Ability to prioritize tasks and meet deadlines.

Works well as a member of a group and adapts to various situations and personalities.

Outstanding Christian character.

Maintain confidentiality in all aspects of student and institutional information.

Maintain a professional presence, helping faculty and students as needed.

Preferred:

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

Must be able to lift more than 10 lbs.

Travel:

No

Schedule:

Monday - Friday 8:00am - 5:00pm

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

One month

SAFETY

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the Universitys insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.