Front Desk Administrative Assistant

At Southern Gulf Solutions, our vision is simple – “Building relationships One job at a time.” How we achieve this vision is through our values and our people. We are currently looking for an Administrative Assistant who will support management to maximize competitiveness of new constructions projects.

The position of Administrative Assistant will provide administrative organization, logistic and general support to all management, office personnel and the financial department. Responsibilities may include any task but not limited to related to accounts payable, invoice reconciliation, data entry, and/or other administrative accounting duties. Must be someone who is self-motivated, anticipates needs, works independently, and keen eye for detail .

Responsibilities:

· Answer and route phone calls in a professional and friendly manner

· Greet visitors professionally and provide general support/direct to the department that can assist them

· Maintain reception area and all common areas in a clean and tidy manner at all times

· Handle sensitive information in a confidential manner

· Take inventory of supplies and restock as needed

· Assists manager(s) with preparation for the arrival of new hires as required

· Assist AR/AP department with various duties

· Timekeeping

· Manage all the necessary entries in the accounting system: post invoices, set up vendors.

· Organize various files, folders, and other information both physically and electronically

· Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

Qualifications:

· 1 - 3 years’ experience in a similar administrative or related role

· 1-3 years’ experience in QuickBooks (Not a requirement)

· Previous experience in construction or a related industry would be an asset

· Proficiency with MS Office applications including Word, Excel, PowerPoint, Outlook; an aptitude for learning new computer systems

· Ability to work independently as well as in a team, good verbal, and written communication skills

· Ability to manage multiple tasks and set priorities

· Excellent organizational and planning skills with a proven ability to problem solve

· Excellent customer service focus, with an ability to work collaboratively with others

Competitive pay and benefits package available to well qualified applicants

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $16 - $19