Admissions and Records Officer (CS25-211)

Admissions and Records Officer (CS25-211)

Overview

Do you love working with data and helping students achieve their academic goals?

As an Admissions and Records Officer at SIUE, you’ll be the behind-the-scenes hero who ensures the accuracy, security, and confidentiality of student academic records. From processing grades to assisting with military tuition benefits and study abroad programs, this role plays a critical part in students' academic journeys. If you’re detail-oriented, love problem-solving, and thrive in a fast-paced environment, this is the job for you!

SIUE is a nationally recognized university that provides students with a high-quality education that powerfully transforms the lives of all individuals who seek something greater. Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the natural beauty of the Mississippi River’s rich bottomland and only a short drive from downtown St. Louis, the SIUE campus is home to a diverse student body of more than 12,000.

What You Will Do

• Maintain student academic records including grades, GPAs, academic standing, repeated courses, and proficiency credits – accuracy is key!
• Process end-of-term grades and grade reports, ensuring everything is documented correctly.
• Handle grade changes and keep track of incomplete grades and extensions – keeping things running smoothly.
• Manage reentry admission applications, assess eligibility for readmission, and update academic statistics.
• Process academic forgiveness requests and assist with study abroad documentation.
• Help with military tuition reimbursement by assisting in reporting grades for eligible students.
• Support in preparing enrollment and degree certifications and letters that report academic statistics and GPA.
• Assist with submitting enrollment information and degree verification to the National Student Clearinghouse.
• Help with enrollment certification for V.A. students receiving educational benefits.

Minimum Acceptable Qualifications

High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-60 semester hours or an Associate’s Degree equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
-120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

The Ideal Candidate Will Have

· Working knowledge of Microsoft Office software, Banner information software (student module), Sharepoint, Perceptive Content document imaging software, Argos, E-Print and VA Enrollment Manager.

· Detailed knowledge of University Academic policies and procedures, admission policy regarding reentry students, and Registrar's Office policies and procedures.

· Good mathematical and interpersonal communication skills and the ability to analyze situations as they relate to various academic policies and procedures.

· Good data entry skills.

What We Offer

Monday-Friday 8:00-4:30 (37.5 Hours Per Week)

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

· Medical, dental, and vision insurance

· University tuition waivers (full-time receive 100% waiver of tuition)

· Life insurance

· SURS retirement plan

· Supplemental retirement savings plans

· Paid vacation and sick leave accrual

· Generous holiday schedule/paid holidays

· WorkLife programs

· Employee Assistance Program (mental health and wellness)

· Employee discounts (local and national retailers)

· Flexible Spending Account Program

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Job Type: Full-time

Pay: $35,943.00 - $39,670.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $35,943 - $39,670