Admissions and Records Officer - Graduation (CS25-210)

Admissions and Records Officer - Graduation (CS25-210)

Overview

Are you organized, detail-oriented, and passionate about helping students achieve their academic milestones?

As an Admissions and Records Officer - Graduation at SIUE, you’ll play a key role in supporting students as they cross the finish line and earn their degrees! From evaluating student records to preparing for commencement ceremonies, you’ll ensure everything is in place for students to celebrate their hard-earned achievements. If you’re ready to make a meaningful impact on students’ graduation journey, this role is for you!

SIUE is a nationally recognized university that provides students with a high-quality education that powerfully transforms the lives of all individuals who seek something greater. Situated on 2,660 acres of beautiful woodland atop the bluffs overlooking the natural beauty of the Mississippi River’s rich bottomland and only a short drive from downtown St. Louis, the SIUE campus is home to a diverse student body of more than 12,000.

What You Will Do

• Review student records to ensure all degree requirements are met.
• Create and process graduation applications in Banner, post degrees, and manage application adjustments (like inactivating or moving applications to a different term).
• Notify students, program directors, and advisors about any degree deficiencies.
• Order diplomas for graduating students.
• Explain graduation policies and procedures and handle any inquiries or complaints about the graduation process.
• Assist with CAPP and DegreeWorks evaluations and make necessary adjustments in DegreeWorks.
• Prepare and send graduation-related correspondence to students and other stakeholders.
• Determine commencement eligibility and make sure all students are ready for their big day.
• Maintain graduation statistics and assist in preparing the commencement program.
• Get ready for the commencement ceremonies by helping with event preparation and logistics.
• Use Perceptive Content optical imaging software to scan, perform quality checks, and link graduation documents.
• Communicate important policies such as continuous enrollment, time limits, and Graduate School completion deadlines.

Minimum Acceptable Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. course work in any discipline as measured by the following conversion table or its proportional equivalent:
-30 semester hours equals one (1) year (12 months)
-60 semester hours or an Associate’s Degree equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
-120 semester hours or a Bachelor’s degree equals three (3) years (36 months)

B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

The Ideal Candidate Will Have

• Detail-oriented with a passion for helping students succeed.
• Comfortable working with various software tools, especially for data management (experience with Banner, DegreeWorks, or Perceptive Content is a plus!).
• Excellent at communication – both verbal and written.
• Organized and able to juggle multiple tasks at once.
• Ready to assist students, faculty, and staff with all things graduation-related!

What We Offer

Monday-Friday 8:00-4:30 (37.5 Hours Per Week)

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

· Medical, dental, and vision insurance

· University tuition waivers (full-time receive 100% waiver of tuition)

· Life insurance

· SURS retirement plan

· Supplemental retirement savings plans

· Paid vacation and sick leave accrual

· Generous holiday schedule/paid holidays

· WorkLife programs

· Employee Assistance Program (mental health and wellness)

· Employee discounts (local and national retailers)

· Flexible Spending Account Program

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Job Type: Full-time

Pay: $35,943.00 - $39,670.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $35,943 - $39,670