What are the responsibilities and job description for the Procurement Specialist position at Southern Minnesota Beet Sugar Cooperative?
Job Details
Description
Summary of position:
The Procurement Specialist supports Southern Minnesota Beet Sugar Cooperative’s purchasing efforts by maintaining stock and ordering special items. The specialist’s essential functions include electronic purchasing organization as well as administrative responsibilities. As a SMBSC representative, the Procurement Specialist is vital in both internal and external communications and relationship management.
Essential Functions
Electronic Purchasing Organization
Description
Summary of position:
The Procurement Specialist supports Southern Minnesota Beet Sugar Cooperative’s purchasing efforts by maintaining stock and ordering special items. The specialist’s essential functions include electronic purchasing organization as well as administrative responsibilities. As a SMBSC representative, the Procurement Specialist is vital in both internal and external communications and relationship management.
Essential Functions
Electronic Purchasing Organization
- Utilizes Basware to properly account for returns, receipts of new materials (overage/shortage), damages and associated back orders
- Places orders for all materials handled to maintain inventory minimums, maximums and lead times;
- Creates purchase orders to maintain adequate inventory stock levels
- Review order requests (OR’s) / capitol order requests (COR’s) and validate they have proper documentation, current quotes, and are set up according to company policy before processing
- Generates reports on a daily, weekly and monthly basis
- Manage past due PO’s keeping all key stake holders and documentation updated
- Maintain standard operating procedures (SOP)
- Track renewing multi-year agreement PO’s ensuring we have proper time to go out for bids and renew before the original agreement ends.
- Archive and track lease agreements and contracts
- Archive and track certificates of insurance (COI)
- Support the work order process orders and returns as required to maintain proper inventory levels.
- Maintain set office supplies items we keep on hand to support operations.
- Communicates and leverages relationships with peers, managers and vendors to keep supplies filled to meet operational demands while minimizing overall expenditures
- Excellent written and oral communication skills
- Ability to develop interpersonal relationships to oversee employee and vendor relationships
- Ability to have a high attention to detail and produce accurate information
- Proficiency in Microsoft Word and Excel
- Ability to create and edit Microsoft Word documents
- Familiarity with managing data in Microsoft Excel including sorting data, exporting data into reports and developing spreadsheets to meet organizational needs
- Strong work ethic
- Ability to work independently and manage time wisely
- Ability to handle multiple tasks while producing accurate results
- Ability to maintain a satisfactory record of attendance and conduct
- Knowledge of accounting and inventory systems
- Ability to understand the basic inventory process utilizing accounting concepts such as credits, debits, accounts payable and net terms
- Ability to track and record multiple types of data (examples include leases, contracts and chemical sheets)
- Exceptional organizational skills
- Ability to key data quickly and accurately
- Ability to prioritize organizational needs to meet department needs while providing excellent customer services to peers, managers and vendors
- Ability to meet and manage timelines
- Two or more years working with purchasing and/or inventory control
- Ability to demonstrate knowledge working with Microsoft Excel and Word
- Experience in working with work orders and a factory support setting is a plus
