What are the responsibilities and job description for the Accounts Payable, Accounts Receivable and Payroll Specialist position at Southwest Licking Local School District?
At Southwest Licking Schools, we believe in the power of positive relationships, and we are committed to fostering a thriving environment for our staff, students, and the entire community. Our dedication to excellence is reflected in our unwavering focus on academics, athletics, and the arts. If you are a passionate educator who values positive relationships and believes in the importance of academics, athletics, and the arts, we encourage you to apply for this position to become a part of our Southwest Licking Schools family.
We are seeking a highly motivated and detail-oriented individual to join our team as an assistant to the treasurer . In this role, you will play a key part in maximizing departmental efficiencies through process improvement and data analysis.
Title: Accounts Payable, Accounts Receivable, and Payroll Specialist
Reports to: Director of Financial Operations
Job Objective: Performs diverse activities within the treasurer's office.
Minimum Qualifications:
1. Helps deal with office operations that include but are not limited to budget management, management systems. Prepares accurate, timely files. Monitors reporting deadlines. Complies fund accounting, payroll, and short/long term financial projections.
5. Keeps current with emergency preparedness and response procedures.
Employee performance is evaluated according to applicable law, board policies, contractual agreements and district administrative procedures.
Working Conditions:
The Southwest Licking Local School District offers equal employment opportunity without regard to age, color, disability, genetic information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation), or any other legally protected category.
The district maintains a drug and alcohol-free work environment to prevent the adverse impact of substance abuse on employee performance and, to protect the rights of co-workers and the public.
Safety is essential to job performance. All employees are required to comply with workplace health/safety regulations and district policies when duties entail any of the following situations:
Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations, and unforeseen events.
© 2021 All Rights Reserved
We are seeking a highly motivated and detail-oriented individual to join our team as an assistant to the treasurer . In this role, you will play a key part in maximizing departmental efficiencies through process improvement and data analysis.
Title: Accounts Payable, Accounts Receivable, and Payroll Specialist
Reports to: Director of Financial Operations
Job Objective: Performs diverse activities within the treasurer's office.
Minimum Qualifications:
- High school diploma or GED. Bookkeeping and data processing skills verified by training or work experience. Understands governmental accounting standards, state accounting software and third party financial service providers. Meets prerequisite qualifications to be bonded.
- Documents/maintains a record free of criminal violations that prohibit public school employment. Embraces high-performance standards (e.g., discipline, engagement, proficiency, resilience, etc.).
- Preferred attributes: Active listening, creative problem solving, effective communication, and excellent time management skills. Confident. Nurtures a conducive work environment.
- Physical demands: Duties involve limited physical exertion and prolonged periods of sitting.
- Note: Legally acceptable alternative qualifications, additional assignment-specific essential skills, and other physical demands deemed appropriate by the board may be delineated at the time of hire. Periodic in-service training to update components of essential skills may be required.
1. Helps deal with office operations that include but are not limited to budget management, management systems. Prepares accurate, timely files. Monitors reporting deadlines. Complies fund accounting, payroll, and short/long term financial projections.
- Maintains accurate financial accounts/records as prescribed and approved by auditor of state. Identifies work priorities to focus on important tasks that require immediate attention
- Ensures a complete audit trail is established for each financial transaction.
- Maintains effective document and records with district records retention and disposal policies.
Accounts Payable/Receivable Duties: Prepares/processes account payable warrant checks. Maintains a transaction/account balance ledger. Prepares/distributes 1099 tax forms. Reconciles Procurement Card (P-Card) account statements. Processes reimbursement requests/payments. Processes rental contracts/invoices/payments. Posts daily receipts, expenditures and investment transactions. Processes special education reimbursements forms. Maintains student activity accounts and building fund records. Pursues the collection of delinquent accounts.
Payroll/Benefits Duties: Collects/maintains payroll deduction authorization forms. Maintains employee health insurance and COBRA files. Processes enrollment forms. Maintains medical, disability, personal/family leave and vacation records. Verifies electronic time sheets. Calculates gross wages. Processes payrolls. Reconciles payroll records. Distributes electronic pay stubs and annual salary notices. Completes payroll and tax payment reports. Maintains monthly, quarterly and annual payroll reports. Prepares W-2 forms. Processes unemployment and worker compensation reports. Processes termination and retirement forms. Maintains retirement records.
Purchasing Duties: Maintains a working knowledge of goods/services purchased by the district. Investigates vendor prices. Investigates volume discounts and long-term contracts. Processes, certifies and mails purchase orders. Maintains vendor tax identification files. Maintains procurement files. Maintains an inventory control system. Updates inventory lists.
Payroll/Benefits Duties: Collects/maintains payroll deduction authorization forms. Maintains employee health insurance and COBRA files. Processes enrollment forms. Maintains medical, disability, personal/family leave and vacation records. Verifies electronic time sheets. Calculates gross wages. Processes payrolls. Reconciles payroll records. Distributes electronic pay stubs and annual salary notices. Completes payroll and tax payment reports. Maintains monthly, quarterly and annual payroll reports. Prepares W-2 forms. Processes unemployment and worker compensation reports. Processes termination and retirement forms. Maintains retirement records.
Purchasing Duties: Maintains a working knowledge of goods/services purchased by the district. Investigates vendor prices. Investigates volume discounts and long-term contracts. Processes, certifies and mails purchase orders. Maintains vendor tax identification files. Maintains procurement files. Maintains an inventory control system. Updates inventory lists.
2. Diligently attends to job details. Pursues quality results. Performs all aspects of the job.
- Develops mutually respectful relationships with co-workers. Functions as part of a cohesive team. Maintains a professional appearance. Wears work attire appropriate for the position.
- Respects privacy. Ensures the integrity and security of confidential information.
- Sustains an acceptable attendance record. Consistently complies with established work schedules.
3. Maintains open/effective communications. Serves as a reliable information resource.
- Fosters goodwill and encourages relationships that enhance public support for the district.
- Refers administrative procedure and district policy questions to an appropriate administrator.
- Supports equality, diversity, and inclusion. Uses tact and diplomacy to resolve differences fairly.
- Keeps current with professional standards associated with work duties.
- Updates personal skills as needed to effectively utilize task-appropriate technology.
5. Keeps current with emergency preparedness and response procedures.
- Complies with health and safety protocols to mitigate workplace risks.
- Protects district property. Takes precautions to prevent the loss of equipment and supplies.
- Takes action to address harassment or aggressive behavior. Complies with all legal statutes when dealing with discrimination, inappropriate behavior, or suspected child abuse/neglect.
- Helps implement district strategies to advance organizational goals.
Employee performance is evaluated according to applicable law, board policies, contractual agreements and district administrative procedures.
Working Conditions:
The Southwest Licking Local School District offers equal employment opportunity without regard to age, color, disability, genetic information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation), or any other legally protected category.
The district maintains a drug and alcohol-free work environment to prevent the adverse impact of substance abuse on employee performance and, to protect the rights of co-workers and the public.
Safety is essential to job performance. All employees are required to comply with workplace health/safety regulations and district policies when duties entail any of the following situations:
- Encounters with aggressive, angry, rude, or unpleasant individuals.
- Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, loud noises, moving mechanical parts, odors, slippery/uneven surfaces, etc.
- Exposure to blood-borne pathogens or contagious diseases. Exposure to severe weather conditions or temperature extremes. Operating or riding in a vehicle. Working in or near vehicular traffic.
- Performing complex tasks that require dexterity, physical strength, or stamina.
- Prolonged periods of standing and sitting. Performing activities that require balancing, bending, climbing, crouching, kneeling, or reaching movements.
- Traveling to meetings and work assignments.
- Working at heights, in confined spaces, or under diminished/variable lighting.
Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations, and unforeseen events.
© 2021 All Rights Reserved