What are the responsibilities and job description for the Accounts Payable Specialist position at Spectrum Staffing Services/HRStaffers Inc.?
SUMMARY
We are seeking a detail-oriented AP Specialist to join our accounting team. The role will manage both accounts payable functions and some accounts receivable responsibilities, ensuring all transactions are processed accurately, customer accounts are reconciled, and vendor payments are handled efficiently
RESPONSIBILITIES
- Invoice customers and ensure all details match customer sales orders, including multiple lines and dollar amounts.
- Issue customer credits and process returns.
- Calculate, record, and track unearned revenue.
- Match invoices, post payments, and reconcile customer accounts.
- Process wire transfers, checks, and reconcile bank deposits.
- Utilize customer portals for payment details and posting verified payments.
- Provide and explain account statements to customers.
- Approve customer credit applications and process new customer documentation.
- Run aged receivables reports, commission reports, and calculate commissions.
- Receive, process, verify, and reconcile vendor invoices.
- Research and resolve discrepancies in invoices.
- Manage vendor payments, including printing checks and obtaining necessary approvals.
- Assist with bank reconciliations and maintaining organized AP records.
- Perform revenue account analysis and sales analysis when needed.
- Assist with month-end and year-end closing processes, including audits.
- Work closely with other departments involved in the ordering, processing, and shipping of products.
- Maintain accurate records for all AR/AP transactions.
- Participate in special projects or initiatives as needed to support the growing needs of the company
QUALIFICATIONS
- Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience.
- Minimum of 3 years in a similar AR/AP role, preferably in a manufacturing
- Advanced skills in Microsoft Excel and other Microsoft Office applications.
- Experience with Epicor or other ERP systems is a strong plus.
- High attention to detail and exceptional organizational skills.
- Strong communication skills for interactions with customers, vendors, and internal departments.
- Ability to multi-task and work in a fast-paced environment.
Salary : $60,000 - $63,000
