What are the responsibilities and job description for the Assistant Director of Annual Giving position at Spelman College?
Position Summary
The Assistant Director is responsible for assisting in building and growing an effective annual giving program at Spelman College. The Assistant Director will administer and manage reunion giving, volunteer engagement strategies, parent campaign and the parent association and work closely with the Director of Annual Giving and other staff to develop fundraising strategies, identify prospective annual fund donors and integrate with college-wide and alumnae initiatives.
Essential Duties and Responsibilities
Reunion Class and Volunteer Management
- Serves as the Annual Giving representative at all Reunion Committee Meetings and partners with the Office of Alumnae Engagement to support and manages Reunion weekend logistics;
- Assists in short and long-range planning activities to create and implement fundraising goals and objectives regarding Reunion;
- Coordinates efforts with Annual Giving team, SpelAgents, and other Reunion volunteers to solicit alumnae during their reunion year and attends all necessary reunion functions and events;
- Manages a portfolio of President’s Society level donors and prospects, (currently $1,000 – $9,999 annually and conducts monthly visits with prospects assigned in the portfolio (at least 3 – 4 per month.);
- Develops a standard process for moving donors from the annual giving level to the President’s Society gifts level, including ways to increase engagement with the College; and
- Works with the Advancement Communications and Stewardship team to steward, retain and cultivate donors at this level, including design and execution of a welcome package and special events.
Reports and Data Management
- Provides reports to SpelAgents and Annual Giving staff to track the progress of each reunion class, coordinate, and produce mailings for assigned classes;
- Manages the distribution of reunion class lists, including generating, formatting and sending to class agents and monitor, evaluate and provide reunion giving stats and reports.
- Refreshes the reunion summary report and update reunion chart on EWEY on a weekly basis;
- Generates Reunion Giving analysis reports, monitor pledge reports, and provide progress towards goals;
- Manages the Philanthropy awards reports, including compiling giving and donor totals for all classes;
- Works with Alumnae Engagement and Advancement Operations departments to compile the Blue Note Banquet presentation and scripts; and
- Provides support to staff by assisting with generating all mailing, email and phone lists for all Annual Giving solicitations and serve as the liaison with the Office of Advancement Operations.
Manages the Operations of the Parents and Family Association:
- Serves as the department liaison for the SPCFA Chairs, Regional Coordinators, and Executive Committee Members;
- Collaborates with the Office of Student Engagement with newsletters, conference calls, NSO and Family Weekend;
- Facilitates Executive Committee campus meetings and conference calls;
- Creates all publications, direct mail appeals and emails for the Parent Association with the purpose of recruiting members, soliciting gifts, and disseminating College information;
- Manages the Parent Campaign and coordinates efforts with the Annual Giving Team to meet participation and revenue goals from Spelman Parents.
- Attends all necessary campus meetings and events representing the Parents Association.
- Provides status reports as necessary (daily or weekly);
- Attends Annual Giving, Advancement Relations, and Institutional Advancement staff meetings, as needed, as a visible part of the Spelman Community to alumnae, donors, friends, parents, and students; and
- Collaborates and assists the Annual Giving Team with the solicitation strategies for Direct Mail, Reunion Campaign, Founders Day, Campus Campaign, and Parent Association.
Required Qualifications
Bachelor’s degree and at least three years of related work experience or a minimum of five years of related experience required, preferably in higher education fundraising and annual giving programs, including data and reporting, personal solicitations, and managing volunteers. Proven experience in building and strengthening relationships with donors and proven fundraising success.
This position requires a strong customer service focus and excellent written, verbal, and time management skills. A professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize, and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills, plus the ability to perform a variety of tasks simultaneously, at times with little supervision.
Excellent oral communication skills are required when presenting information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Incumbents must be able to write business correspondence and procedure manuals and compose memos, letters, and e-mails. Good proofreading skills are essential.
To perform this job successfully, an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). In addition to producing correspondence, duties may involve assignments that require creating brochures, PowerPoint presentations, newsletters, computer-generated graphics, use of Lotus Notes, Banner Advancement Module, and Internet navigation.
Preferred Qualifications
N/A
Certifications, Licenses, Restrictions
None
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, walk, and stand. The employee is occasionally required to: stoop, climb, or crawl, taste and smell, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Shift
Days
% Travel Required
1%-10%
Full Time/Part Time
Full-time
Work Location/Schedule:
This position is eligible for a hybrid work arrangement.
FLSA
Exempt
Number of Vacancies
1
Anticipated Candidate Start Date
Position End Date
Posting Detail Information
Posting Number
SC0746P
Posting Open Date
11/13/2024
Posting Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
EEO Statement
Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
COVID-19 Vaccination Protocol
Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College strongly recommends that faculty, staff, and students receive a COVID-19 vaccine and adhere to all health and safety guidelines.
If you have any questions please contact: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrown@spelman.edu
If you have any questions please contact: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrown@spelman.edu
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