Chief Financial Officer

The Chief Financial Officer administers the accounting, payroll, tax collection and functions of the school district in such a way as to ensure compliance with appropriate laws, regulations, and rules as adopted by the Board, the state, or other governmental agency.  They act as the primary contact for department heads and school principals related to budgeting, expenditures and compliance.

Qualifications:

• In compliance with 702 KAR 3:320: 
• A minimum of ten (10) years’ work experience in local school district finance confirmed by the district of employment; or a Bachelor’s Degree; and (a) 12 credit hours in accounting coursework, or (b) 4 years’ work experience primarily in accounting or finance, confirmed by the district of employment, or (c) 2 years’ work experience in finance in a local school district, confirmed by the district of employment. Certified Public Accountant (CPA) license is a plus.
• Continuing Education – The finance officer shall successfully complete the Kentucky Department of Education’s yearlong mentorship program. 
• Each finance officer shall complete at least eighteen (18) hours of continuing education by June 30 of each fiscal year and each finance officer shall complete at least forty-two (42) hours of continuing education in a biennium, ending June 30.
• Valid Kentucky Driver’s License
• Eligibility to work in the United States (I9)
• Clear Kentucky State Police, FBI, and Child Abuse Network background check
• Completed general health and TB assessment

Work Environment and Physical Requirements:

• Majority of work is completed in an office setting
• Majority of work is completed during regular working hours
• Work is performed while standing, sitting and/or walking
• Requires the ability to communicate effectively using speech, vision and hearing
• Requires the use of hands for simple grasping and fine manipulation
• Requires bending, squatting, crawling, climbing, and reaching
• Requires the ability to lift, carry, push and pull weights up to 50 pounds

Goal and Purpose:

• Act as an ambassador for the Spencer County Public Schools

• Commit to offering high quality services to students, staff and our community

• Demonstrates a commitment to students and supports their learning

Skills and Dispositions: 

• Builds positive relationships with students, staff, and the community
• Communicate effectively, professionally, and honestly in all modes
• Collaborate with others in a positive and professional manner
• Organizes work responsibilities and sets priorities
• Receive professional feedback and engage in an individual growth plan
• Actively participates in professional development and learning opportunities
• Maintains a positive online, social media, and public presence

Duties and Responsibilities:

• Supervise the management of the financial affairs of the district and its schools.
• Supervise all accounting, budgeting, payroll, and other fiscal control operations, and act as the primary advisory resource for all fiscal operations in the district.
• Supervise the collection, safekeeping, and distribution of all funds.
• Establish and supervise a program of accounting as required by the Kentucky Department of Education, in accordance with Kentucky statutes, State Board of Education rules and School Board policies.
• Reconcile all bank accounts maintained by the Board for general fund purposes.
• Prepare and analyze all financial statements for general fund purposes.
• Act as a financial consultant to the district’s supporting services, through the program directors, grant coordinators and building principals.
• Act as advisor to the Superintendent on all questions relating to business and financial affairs of the district.
• Assist in hiring, monitoring, training, supervising, and evaluating all district financial support staff.
• Maintain general and revenue ledgers in accordance with state requirements.
• Distribute all revenue received to the appropriate fund accounts and programs.
• Assist the Superintendent in the projection of revenues and expenditures, preparation for bond sales, management of investment portfolio, etc.
• Provide general oversight to the district’s purchasing function.
• Review, analyze and evaluate effectiveness of fiscal management operations and recommend changes where necessary.
• Coordinate activities within the assigned area and with other district staff. 
• Assume responsibility for budget development and long-range financial planning.
• Assist with the preparation of the District’s salary schedule and staffing formula.
• Administer all facets of budget development, refinement, and implementation for the district within the principles of accounting and financial management.
• Prepare a Draft, Tentative and Working Budget within appropriate timelines as designated by the Kentucky Department of Education.
• Prepare Board agenda items for required public filings, monthly payment of bills, monthly financial reports/budget adoption/amendment and other related items as required by the local Board and the Kentucky Department of Education.
• Prepare the Annual Financial Report for the local Board and the Kentucky Department of Education, and ensure the publishing requirements are met.  
• Prepare local revenue options upon receipt of a certified assessment and permissible tax rates from the Kentucky Department of Education.  Respond to media and taxpayers’ questions concerning school district finance issues.
• Maintain an effective system of internal control procedures to safeguard Board assets including management of the inventory control system and the inventory control of fixed assets, durable tools and equipment and all funds.
• Ensure, within the assigned area, compliance with district policies, governmental regulations and administrative procedures.
• Provide consultation and training for administrators and other personnel.
• Prepare presentations for board meetings and other public forums.
• Monitor the financial aspects of grant proposals for additional resources and guidelines.
• Work cooperatively and serve as a liaison with external auditors in the auditing of all financial and program records at the district and school levels, including the execution of audits of internal school accounts.  Attend exit interviews and coordinate replies as to corrective action either taken or planned.
• Serve as Treasurer of the Board of Education and Treasurer of the Spencer County School District Finance Corporation, if elected by the Board.
• Maintain confidentiality of students and/or staff.
• Other duties as assigned by the Superintendent.

Professionalism:

• Maintains a professional appearance
• Completes work as directed by Board Policy and Procedure
• Completes assigned tasks in a timely manner
• Arrives to work punctually and works all contracted hours
• Uses leave time responsibly, following Board Policy and Procedures
• Uses discretion and good judgment with confidential information
• Uses proper safety measures to protect themselves and others

Terms of Employment:

• Salary commensurate with the adopted SCPS classified salary schedule
• Hours of Duty must be completed in accordance with Board Policy 03.2332
• Sick leave, emergency leave, personal leave and non-contract days must be used in accordance with Board Policy 03.223 and provisions of KRS 161.155
• Nonrenewal of a contract must be in accordance with Board Policy 03.2711

Evaluation: 

• Your supervisor will lead all performance evaluation meetings
• Your performance may be evaluated at any time during your contract
• All classified employees must receive an annual evaluation
• Performance evaluation will be conducted in accordance with Board Policy 03.28