What are the responsibilities and job description for the Office Administrator position at Spherion Staffing New Jersey?
Spherion Staffing is recruiting a Safety Administrative Assistant. This position is temp to perm. In this role you will provide administrative support to the Safety Director and Workers' Compensation Claims Specialist, working collaboratively with the team to ensure the company's safety goals are met.
Key Responsibilities:
- Maintain and update drivers' DOT qualification files.
- Review and manage drivers' expiring documents (license, medical card, training, etc.) and report needs to dispatch.
- Provide DOT updates to ensure compliance.
- Maintain monthly records for the drug and alcohol plan.
- Oversee safety program video training for administrative staff, mechanics, and dispatch.
- Assist with orientation of new hires.
- Review ELD logs for driver compliance.
- Run MVRs and background checks for drivers.
- Order and maintain safety supplies.
- Participate in safety training required for the role.
- Perform various safety-related tasks for the Safety Director as requested.
Qualifications:
- High School Diploma or equivalent required.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Ability to build effective professional relationships with colleagues and departments.
- Excellent organizational skills and ability to prioritize tasks.
- Strong time management abilities to handle multiple responsibilities and deadlines.
- Self-starter with critical thinking and problem-solving skills.
- Attention to detail and a team-oriented mindset.
- Knowledge of general safety guidelines under DOT and OSHA regulations is a plus.
