What are the responsibilities and job description for the Receptionist/Office Assistant position at Spitler Huffman LLP?
Job Overview
We are seeking a highly organized and motivated Receptionist/Assistant to join our dynamic team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing administrative tasks efficiently. This role requires strong computer literacy, excellent time management skills, and the ability to multitask in a fast-paced environment.
Responsibilities
- Greet and assist clients and visitors in a professional manner.
- Manage incoming calls and emails, directing inquiries to the appropriate personnel.
- Maintain an organized front desk area, ensuring a welcoming environment.
- Schedule appointments and manage calendars for team members.
- Perform data entry and maintain accurate records using QuickBooks and Quicken.
- Entering new clients into billing system and prepare monthly billing.
- Assist with various administrative tasks as needed, including filing, typing, and correspondence.
- Assist with contacting probate courts, clerk of courts and recorder's offices in various counties in Ohio.
- Support team members with personal assistant duties as required.
- Absolute confidentiality of clients and case information.
Qualifications
- Proven experience as a receptionist or in a similar administrative role.
- Strong computer literacy with proficiency in Word, Excel, Outlook, Quicken and QuickBooks as well as Drop Box.
- Excellent typing skills with attention to detail for proofreading tasks.
- Exceptional time management abilities to prioritize tasks effectively.
- Experience as a legal receptionist is a plus but not required.
- Strong interpersonal skills with the ability to work collaboratively within a team.
- A proactive attitude towards problem-solving and client service.
This position has the potential to develop into a Legal Assistant with a higher pay. There is a 90 day probationary period once hired to determine permanent employment as well as benefits.
Qualifications
- Administrative experience
- Clerical experience
Job Type: Full-time
Pay: $15.80 - $20.00 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- receptionist: 1 year (Required)
Ability to Commute:
- Rossford, OH 43460 (Required)
Ability to Relocate:
- Rossford, OH 43460: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $20