What are the responsibilities and job description for the Office Assistant position at SPM, LLC?
Position: Office Assistant
Status: Full-Time (40 hours/week)
Reports to: Office Administrator
Collaborates with: Executive Team, Office Administrator, Training & Development Team
Supports: Corporate Office Operations
Company Overview
At SPM, we’re committed to providing a quality living experience within apartment communities that are well-managed, well-maintained, and integral to the neighborhoods they serve. We understand that our employees are our greatest asset, and their dedication is key to building strong relationships with residents and adding value for our business partners.
We are looking for a motivated, entry-level Office Assistant to join our Administration and Training Department at our Corporate Office. This role offers an exciting opportunity to contribute to our daily office operations while supporting leadership and business functions.
Job Summary
As the Office Assistant, you will play a crucial role in ensuring smooth and efficient office operations. You will provide essential clerical and administrative support, helping keep the office organized and maintaining communication across teams.
Key Responsibilities
- Administrative Support: Manage schedules, handle correspondence, answer phones, organize meetings and appointments, arrange travel, and manage mail distribution.
- Office Coordination: Assist in maintaining office supplies, organization, and ensuring compliance with company policies and procedures.
- Record Management: Organize and maintain physical and digital records, including sensitive and confidential information.
- Guest Experience: Ensure the office environment is welcoming and professional, providing a friendly atmosphere for visitors and team members alike.
- Training Support: Assist in the planning and execution of training events, including conferences, webinars, and meetings.
- E-Learning Management: Help oversee and manage the company’s online learning platform.
- Additional Duties: Perform other administrative and operational tasks as needed.
- Medical, Dental & Vision Insurance
- Voluntary Paid Life & Disability Insurance
- Holidays and Paid Time Off for Personal, Sick and Vacation Time
- 401(k) Retirement Plan with Employer Match
- Immediate Pay (integrates with payroll and enables you to transfer your earned wages in-between paychecks when you need it most)
- Employee Assistance Program
- Health and Wellness Program
Required Skills and Qualifications
- Communication: Excellent verbal and written communication skills.
- Customer Service: A friendly, approachable demeanor and a focus on providing exceptional service.
- Organization: Strong organizational abilities with excellent attention to detail.
- Time Management: Ability to prioritize tasks and meet deadlines effectively.
- Adaptability: Comfortable working in a fast-paced, sometimes high-pressure environment.
- Tech Proficiency: Advanced knowledge of Microsoft Office Suite and basic office equipment.
- Proactive: Demonstrated initiative to improve processes and efficiencies.
Education and Experience
- Education: High school diploma or equivalent required.
- Experience: Prior office experience is a plus, but not required.
Physical Requirements
- Ability to sit for prolonged periods at a desk and work on a computer.
- Must be able to lift up to 15 pounds occasionally.
- Reliable transportation, a valid driver’s license, and auto insurance are required.
About SPM
SPM is an entrepreneurial real estate developer, investor, and manager. We own and manage over 17,000 units across the Southeast and other regions in the U.S., with a strong portfolio of multifamily properties. For more information, visit www.spm.net.
