ACCOUNTANT

VACANCY ANN #:    STOI-25-025

TITLE:                        ACCOUNTANT

SUPERVISOR:          CEO, DAVID C. WYNECOOP HEALTH CENTER

DEPARTMENT:         DAVID C. WYNECOOP HEALTH CENTER

LOCATION:               WELLPINIT, WA

STATUS:                    FULL-TIME,NON-EXEMPT

RATE OF PAY:          DOE/DOQ

OPENING DATE:      MARCH 10, 2025

CLOSING DATE:      MARCH 19, 2025

SUMMARY:

Under the direct supervision of the CFO, the Accountant assists the Finance Department by monitoring bank balances, processing invoices,  reconciling accounts & assists with the annual audit. The Accountant provides support to the Purchase/Referred Care program and interfaces the Business Office in reconciling 3rd party collections as well as A/P, A/R and the general ledger.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares periodic (monthly/quarterly) reimbursement requests/drawdowns/invoices for submission to various funding agencies & submits them to the CFO for final processing.
• Monitors account receivable balances and contacts funding agencies as needed to solicit payment of invoices that are overdue.    
• Reviews monthly bank statement to identify special revenue EFT wires received, prepares journal entries to record the transactions and ensures appropriate supporting documentation is on file.   
• Prepares/distributes various annual/monthly/quarterly financial reports for submission to funding agencies, managers, directors and other administrative staff.  These reports may include the Financial Status Reports, expenditure reports and various other reports required by Federal and Non-federal funding agencies.  This activity includes verifying general ledger account balances with vendor invoices and other source documents and resolving discrepancies with appropriate staff.
• Processes journal entries to correct misclassifications, record indirect cost or administrative fees, and other general ledger adjustments as needed.  
• Monitors program budgets/expenditures and reports major variances or discrepancies to managers and administrative staff.
• Assists with grants and contracts by reviewing grant proposals/applications to ensure financial accuracy and completeness.  Coordinates with grant writer or managers to submit grant applications.  
• Reviews and processing of service contracts.  Ensures all appropriate documents including the W-9, certificate of insurance, business license, etc. are received, verifies that contractor is not debarred by performing a search on website (sam.gov).
• Coordinates with the Tribal budget process by reviewing proposed budgets/budget revisions ensuring accuracy, completeness, and compliance with Health Center budget requirements. 
• Enters approved budgets and budget revisions in the accounting software program. 
• Provides assistance to program managers/directors in budget management including budget formulation, budget revision/modification, cuff accounts, and account classifications.
• Assists with maintaining general ledger chart of accounts.  Assigns fund/program numbers to new programs and inputs them into the accounting system.
• Provides training and assistance to program managers/directors with financial and programmatic reports.  Maintains a schedule that lists deliverables/reports by type of report due, due dates, actual date of completion, and other relevant information. Send reminders to managers prior to due dates to ensure compliance and prevent delinquent reports.  
• Assists with ensuring compliance with contract/grant terms and conditions, applicable Tribal, Federal, and State laws/regulations, and other administrative requirements.   Responsibility extends throughout the life cycle of the contracts/grants: development, implementation, and close out.  
• Set up and maintain a master file for assigned programs.  Ensures files are organized and contain all pertinent information including but not limited to grant award documents, modifications, budgets, correspondence, financial reports, programmatic reports, invoices, closeout documents, checklists, and logs.
• Coordinates communication/correspondence with various funding agencies concerning financial reports, financial needs, and compliance issues. 
• Assist in annual audit preparations.  Sets up an electronic audit file for special revenue programs and maintains it throughout the fiscal year. 
• Performs the close out process of contract/grant programs by reviewing general ledger activity to ensure accuracy, allowability, and compliance with federal/State/Tribal requirements, coordinates with appropriate staff to resolve potential audit issues, reconciles accounts receivable and deferred revenue balances for special revenue programs, and prepares close-out entries. 
• Other duties may be assigned on an as needed basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to maintain high levels of confidentiality and maintain employee privacy
• Must be physically present to work a regular, reliable, and predictable work schedule in
• accordance with business demands and maintain a consistent and regular attendance record
• Must possess strong analytical and problem-solving skills, with the ability to identify Issues, evaluate options, and Implement solutions in a timely and effective manner
• Employ positive communication skills and exercise professional interpersonal abilities (tact, diplomacy, and respect) with co-workers and guests at all times
• Maintain a high degree of professionalism in the workplace, including appearance, communication, attendance, reliability, and teamwork
• Maintain a high level of organization, including an orderly and neat work area and excellent time management skills, leading to the highest levels of productivity
• Demonstrate a desire to succeed and willingness to help others succeed
• Understand the role and responsibilities of the position and demonstrate proficiency in the position requirements
• Ability to relate well to people and work cooperatively with others to effectively coordinate activities to accomplish goals and objectives
• Must have a demonstrated ability to exercise sound, independent judgment

MINIMUM REQUIREMENTS:

• Associates Degree in Finance/Accounting, or a BA in a related field required
• Three years successful accounting/bookkeeping experience required; five years demonstrated successful accounting experience may be considered in place of a degree
• Intermediate to advanced skillset with computer programs including Microsoft Office products
• Must be bondable and have a valid Washington State Driver’s License

*Indian Preference Applies – Indian Preference grants preference to any enrolled member of a federally recognized tribe.

*Safety Sensitive Background – Requires a higher standard of performance and behavior.

Confirmation receipt of on-line application submission and interview status will be sent to all applicants e-mail address used when applying. Applicants are responsible to regularly monitor their e-mail for interview notifications. 

Contact: Sabrina McCoy, HR Specialist, or Kammi Rosenbaum, HR Administrative Assistant

(509) 458-6583 or (509) 458-6527

E-mail: hrfrontdesk@spokanetribe.com

All Applications Must Be Received in the HR Department No

Later Than 4:30pm on the Closing Date

The Spokane Tribe of Indians Reserves The Right To Hire According To Its Indian Preference Policy

All Applicants Are Subject To A Pre-Employment Drug Test

All Positions With The Spokane Tribe Are Subject To A-90 Day Orientation