Office Clerk, Nursing Department, Part Time

Category: Office/Clerical Support Subscribe: Department: Nursing Department Locations: Springfield, MA Posted: Feb 14, 2025 Closes: Open Until Filled Type: PT No Benefits Position ID: 185604 About Springfield Technical Community College :

Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution. Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all. Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.

Job Description

Under general supervision, the Office Clerk is responsible for providing support for the Nursing program and nursing faculty offices. The clerk will also work closely with nursing faculty assisting with the copying, collating, and organizing of academic materials. Professional communication, collaboration and teamwork are essential skills of this position.

Teamwork is endemic to a system in which all employees are working for the good of a goal, who have a common aim, and who work together to achieve that aim. With the diverse population of the Greater Springfield region, this individual will demonstrate a strong commitment to the value of working with students, employees, and patients. This individual will work together with staff to create an atmosphere of trust and respect in which all can succeed.

Job Responsibilities Include, But Are Not Limited To

• Greet students and visitors, answer multi-line phones
• Provides excellent customer service at all times
• Bring payroll sheets to the business office weekly
• Occasional correspondence with students, employees, and off-site facilities
• Assist in maintaining student attendance and absentee log
• Assist in maintaining files and records
• Assist faculty with the copying, collating, and organizing of academic materials
• Maintain office equipment, supplies, and assure that supplies are ordered when needed
• Order and organize the printing and pick up date of handbooks with the copy center
• Return all voicemails in a timely fashion
• Assists with tracking and maintaining faculty and student information.
• Contributes to a safe and secure environment by following established procedures.
• Completes other responsibilities as directed by the Director of Nursing.
  
  

Requirements

• High school diploma.
• Familiar and capable with electronic record keeping, scanning, and e-mail.
• HIPAA trained or willingness to become trained.
• A strong working knowledge of computer systems (Word, Excel, PPT, G-mail) and be open to be trained in specific nursing software.
• Successfully passes CORI/SORI checks and must have all required vaccinations and immunizations, including full covid-19 vaccination series.
• Working knowledge of basic hospital/clinic procedures, equipment and terminology preferred.
• Professional in demeanor and appearance, and in interacting with faculty, staff and students.
• Ability to work well with a diverse group of individuals and be perceptive and understanding of student concerns.
• A self-starter, motivated, organized, possess excellent communication skills, and prioritizes what the immediate needs are at any given time.
  
  

EQUIVALENCY STATEMENT

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information

Salary: $15.00 per hour, 18.5 hours per week, daytime schedule, year round position.

Benefits: No

Union: Non-Union

Grant Funded: No

Closing Date: March 3, 2025, or until filled

All candidates must have legal authorization to work in the United States. Springfield Technical Community College is not sponsoring H1B Visa.

INFORMATION AWARENESS SECURITY TRAINING

Candidates for employment should be aware that all STCC employees are required to complete Information Awareness Security Training within thirty days of their orientation date and annually thereafter.

Application Instructions

All available positions are located at: www.stcc.edu/about-stcc/employment which applicants must apply online by submitting a cover letter, resume and three (3) professional references.

Cover letter must demonstrate how your education and experience qualifies you for this position.

Pre-employment Details

STCC conducts a pre-employment screening. Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history. Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment.

Policy Statement On Affirmative Action, Equal Opportunity & Diversity

Springfield Technical Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, Kathryn C. Senie, Ed.D, J.D. at 413.755.5642 or via email at kcsenie@stcc.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

EQUAL OPPORTUNITY STATEMENT

STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner, which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.

URL: www.stcc.edu