Admin Coordinator

Title: Admin Coordinator
Location: Thousand Oaks California 91320 United States (1 or 2 days per week office)
Duration: 12 months with a possible extension

Basic Educational Requirement:
High-school diploma or GEDTop 3 Skill Sets
Experience supporting multiple individuals
Experience tracking action items and calendaring

Job Details:
Primarily responsible for managing multiple and/or complex calendars, coordinate domestic/international travel arrangements, and expense reporting.
Will also manage complex administrative support activities, , and occasionally assisting supervisor in coordination of management issues, (i.e., focal reviews, goals and department/staff goals and objectives).
Additional responsibilities include independently coordinating calendared meetings, complex onsite/offsite meetings, leading administrative projects, providing management with statactivity reports
Assisting staff members with the compiling documents for submissions, formatting, and distribution of submissions.
Will also be responsible for taking, transcribing, and distributing meeting minutes, project tracking (i.e. budget, database, timelines), as well as demonstrating the ability to interact with outside vendors and various levels of management

Skills:
Administrative support experience, comfortable using multiple computer systems
Able to shift gears and be comfortable with ambiguity, must be able to recognize priorities and reorganize priorities for staff that they are supporting, proactive in thinking and able identify potential issues
track action items
Provide ongoing communication to team to stay on track, look for areas of continuous improvement
MS Outlook, Word, Excel, and PowerPoint in an office setting.