Parish School Administrative Assistant

St. Bruno Parish School is seeking a friendly, organized, and detail-oriented Administrative Assistant to join our team full-time. As the first point of contact for parents, students, and visitors, you’ll play a vital role in creating a welcoming environment that reflects our Catholic values. This position supports the principal, staff, and families by managing administrative tasks, maintaining records, and assisting with school events. Ideal candidates are adaptable, tech-savvy, and passionate about working in a collaborative school setting where faith and education thrive. If you love building relationships and keeping things running smoothly, we’d love to hear from you!

Job Responsibilities

Reception and Communication

• Receives and greets visitors, providing information in person or over the phone to parents, students, school personnel, or the public as appropriate.
• Screens correspondence and telephone calls for administrators and staff, routing calls and messages as necessary.
• Ensures all visitors are properly screened and signed in on the visitor log.
• Provides orientation and work direction to volunteer personnel, students, and others as assigned.

Secretarial

• Performs a variety of secretarial tasks, including typing, word processing, proofreading, filing, recording information, and distributing correspondence.
• Composes correspondence independently with general instruction, ensuring adherence to school and Archdiocesan policies.
• Maintains and updates multiple calendars, organizes appointments, and coordinates school visitations and facility use.
• Assists with planning school events and field trips; arranges travel for assigned personnel as required.
• Operates office equipment including copiers, two-way radios, computers, and software.
• Manages office and school supply orders, receives and distributes supplies, and maintains inventory records.

Registrar & Attendance Clerk

• Maintains digital and physical student records (e.g., attendance, transcripts, health records, emergency contacts) to comply with administrative requirements.
• Manages student enrollment, including requesting transcripts and updating information systems.
• Oversees transfer and withdrawal processes and responds to records requests from other institutions.
• Prepares cumulative folders for students and assists with report cards and progress reports.
• Maintains records of student attendance, tardiness, and early dismissals, ensuring documentation aligns with school policies.

Health and Safety

• Provides first aid and administers medication per established guidelines.
• Maintains accurate immunization records and submits required reports to state authorities.
• Participates in the school’s emergency and disaster response plan.

Finance and Accounts Receivable

• Receives and receipts over-the-counter payments.
• Assists with deposit preparation and other financial tasks as needed.

Administrative Support

• Assists the Principal with tasks such as preparing the Weekly Bulletin, drafting correspondence, and updating the school calendar.
• Coordinates admissions processes, including creating admission packets, explaining procedures to prospective parents, and scheduling tours.
• Collects and organizes data for census reporting and federal title funds applications.

Required Skills and Qualifications

Education and Experience

• High school diploma or GED equivalent.
• At least 2 years of progressively responsible clerical or secretarial experience, preferably in a Catholic school setting.

Knowledge and Abilities

• Proficiency in Google Suite (Docs, Sheets, Forms, Slides) and Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills, including correct grammar, punctuation, and vocabulary.
• Ability to work independently, handle multiple tasks, and prioritize effectively under time constraints.
• Interpersonal skills to communicate with diverse groups professionally, tactfully, and courteously.

Licenses and Certifications

• First Aid/CPR Certification.
• Safeguarded by Archdiocese

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to lift, carry, push, or pull up to 30 pounds.
• Manual dexterity for typing and office tasks.

Compensation and Benefits

• Pay Rate: Commensurate with experience and education, within the school’s budget.
• Benefits:
• Medical benefits.
• Paid vacation, holidays, and sick leave.

Job Type: Full-time

Pay: $18.67 - $19.83 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $19 - $20