What are the responsibilities and job description for the EMS Finance Director - Comptroller position at St. Charles County Ambulance District?
DESCRIPTION
A full-time, exempt, salaried position who reports directly to the Chief of Staff.
QUALIFICATIONS
- Education and Experience:
- BS/BA in accounting or related field from an accredited college or university is required.
- A master’s degree in accounting or related field is preferred.
- Five plus years progressively responsible management experience in accounting, preferably with governmental accounting; experience as System Administrator for Financial and/or HRIS/Payroll Systems.
- Previous experience in a management role within the accounting/finance industry.
- Licenses:
- Certified Public Accountant (CPA) license preferred.
- Other financial certifications will be considered.
- Job Knowledge:
- Principles, practices and methods of governmental accounting and financial planning/forecasting.
- Principles and practices of financial administration including, but not limited to, budgeting, purchasing, bid procurement and reporting.
- General knowledge of staff management, supervision, and employment law.
- Advanced knowledge of financial system functionality, budget modeling, and data analysis.
- Working knowledge of Sage Intacct (Accounting) system and UKG (HRIS/Payroll/Benefits) system a plus.
- Interaction with EMS/MC Ambulance Billing Company (or other vendor) to oversee billing and compliance of District Operations (financial focus).
- Skills – The ability to:
- Effectively use computer applications as they relate to the maintenance of accounting records and financial administration.
- Delegate responsibility and achieve results through subordinates.
- Listen to and integrate the ideas of others.
- Maintain an effective working relationship with all levels of personnel.
- Identify and resolve problems.
- Utilize goal setting and benchmarking techniques.
- Effectively communicate, both orally and in writing.
- Effectively manage time to achieve desired results and minimize stress.
TYPICAL DUTIES AND RESPONSIBILITIES
- Fiscal (Responsibilities will be in partnership with external accounting firm):
- Budget – Directs, coordinates, and prepares the District’s annual budgets (General, Capital, and Debt Service Funds) and may be called upon to present them to the Board of Directors for approval. On a regular basis, analyzes actual operating results vs. budget to ensure the soundness of the District’s financial position. Recommends budget amendments to the Executive Administration and may be called upon to present recommendations to the Board of Directors as needed.
- Financial Reports – Provides quality financial and statistical information to the Executive Administration and Board of Directors enabling informed decisions to be made (i.e., monthly financial statements, call statistics, cost analyses, etc.).
- Audit – Prepares for annual audit; interacts directly with independent auditors.
- Internal Control & Fraud Prevention – Develops and implements systems, policies, and procedures for transacting financial matters and maintaining internal control structure. Ensures that the financial system is accurate, efficient, and in accordance with professional accounting practices and governmental regulations.
- Debt Management / Cash Management – Manages debt; makes timely payments of debt service obligations; negotiates and secures outside financing if needed. Reviews working capital / cash flow requirements on a regular basis; manages working capital and makes short-term investments with MOSIP and District’s local bank; develops investment policy and ensures compliance of investment strategies (risk / return). Ensures timely and accurate funding of District 401(a), 457(b), OPEB and VEBA plans.
- Accounting – Supervises and/or performs daily accounting operations including the review and approval of payables, payroll, purchasing, general ledger reconciliations, bank reconciliations, etc. Approves monthly regular operating expenditures.
- Personnel:
- Supervises assigned employees. Responsibilities include interviewing, hiring, and training employees; communicating performance expectations, productivity, and accountability; planning and assigning work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Makes recommendations to the Assistant Chief regarding the termination, advancement, promotion, and any other change in status of all employees whom the Finance Director customarily and regularly directs.
- Administration:
- Meets regularly with the Chief of Staff and other members of management to discuss various issues (i.e., operating results, status reports, special projects, personnel issues, etc.).
- Reviews activity reports and financial statements to determine progress and status in obtaining objectives and interacts with Executive Administration to revise objectives and plans in accordance with current conditions.
- Serves as Plan Administrator of the District’s retirement plans.
- Performs other duties as assigned by the Chief of Staff.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, provided that doing so does not create an undue hardship or present a direct threat to the health or safety of the employee or others.
While performing the duties of this Job, the employee is regularly required to sit, talk, hear, grasp (moving paperwork) and repetitive wrist, hand and/or finger movement (keyboard/calculator). The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 1 pound; occasionally lift and/or move 2 - 5 pounds; and rarely lift 11- 30 pounds (for example, carrying cases of paper to basement, moving records boxes). Specific vision abilities required by this job include clarity of vision at 20 inches or less; ability to see up and down or to right or left while fixed on point, while working at computer and desk and reading spreadsheets.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions provided that while performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Experience
Required- 5 year(s): Five plus years progressively responsible experience in accounting, with governmental accounting. Previous experience in a supervisory role within the accounting/finance industry.
Education
Preferred- Bachelors or better in Accounting
