Bookkeeper

JOB SUMMARY:

Under the direct supervision of the Business Director and in accordance with the established policies and procedures of the Columbus Diocese, the bookkeeper works closely with the Business Director to ensure financial records are accurate and up to date. Collaborates with the financial management team for St. Josephine Bakhita Parish & School. The bookkeeper is responsible for the accurate, timely and efficient administration of parish finances. The bookkeeper will assist the Business Director in determining short- and long-term financial goals by providing data, analyses, and recommendations. The bookkeeper collaborates on the writing and managing of budgets.

This job description reflects management's assignment of essential job responsibilities; it does not prescribe or restrict the tasks that may be assigned. All the duties and standards within this job description will be performed according to the established policies, procedures and guidelines outlined in the Diocesan policy and procedures manuals.

ESSENTIAL JOB RESPONSIBILITIES

• Maintains acceptable accounting practices to ensure accurate and reliable data necessary for business operations.
• This position manages accounts receivable, accounts payable, deposits, reconciliation through QuickBooks, generates general ledger reports, journal entries, and provides general bookkeeping support.
• Manages accounts payable, reconciles checking account and makes bank deposits.
• Posts A/R payments.
• Issues end of month financial report to Business Director.

Contributions & Gifts

• Assists collection counters if needed.
• Prepares deposit slips for all gifts & non-weekend contributions received.
• Processes all Electronic Withdrawal contributions and posts in Quickbooks.
• Audits deposit slips to deposit confirmations from the bank for all contributions received & deposited.
• Sends annual contribution statements to all members.

Accounts Payable

• Researches and codes all vendor invoices to correct expense accounts.
• Pays bills in a timely manner.
• Coordinates with church committees on reimbursement for bills paid by members.
• Prepares bill reimbursement for Priest personal bills paid by Parish.

Payroll

• Prepares and runs payroll.
• Prepares quarterly 941 reports, prepare W-2, W-3, 1098 and 1099 forms.
• Prepares Diocesan Annual Worker’s Compensation Audit report.

Account Maintenance

• Prepares & makes deposits to all parish accounts as required and posts in Quickbooks.
• Conducts monthly reconciliation of all accounts.

Financial Reporting

• Prepares monthly financial reports including: Balance Sheet and P&L Statements for month, YTD, Budget, and Previous Year comparisons.
• Sends monthly reports to the Business Director prior to Finance Council meeting.
• As requested, attends the monthly Finance Council meeting and prepare minutes.

Miscellaneous

• Assists with Annual Diocesan Appeal.
• Assists committees with financial recordkeeping for parish events.
• Enters journal entries to QuickBooks.
• Assists with fiscal year-end accounting and with audits.
• Shares filing functions for the Finance Office.
• Performs miscellaneous duties as assigned by the Business Director.

POSITION QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required: Compliance with BCI&I background checks and completion of Protecting God's Children program.

Education: Bachelor’s degree required.

Experience: A minimum of three years of bookkeeping experience. Proficient knowledge of financial systems and accounting practices.

Job Related Skills: Communicate effectively both in written format and oral presentation; multi-task and establish priorities; exhibit initiative, responsibility, and flexibility. Proficient in MS Office software (Word, Excel).

Strong organizational skills are required. Confidentiality and attention to detail is critical, and competency with Microsoft Office products, including Excel.

• Knowledge of the basic teachings and structure of the Roman Catholic Church.
• Intermediate knowledge of Generally Accepted Accounting Principles.
• Intermediate knowledge of nonprofit accounting and reporting practices.
• Ability to operate various word-processing software, spreadsheets, and database programs.
• Ability to provide excellent customer service to internal and external customers.
• Ability to organize, prioritize, and utilize effective time management techniques.
• Ability to always maintain respect.
• Ability to follow instructions furnished in verbal or written format.

Interpersonal Skills: Work with others in a collaborative team environment to achieve group goals; demonstrate human relationship skills when dealing with co-workers, those we serve, vendors and the general public.

Language Skills: Reading and comprehending instructions; writing correspondence and memos; effectively communicating to customers, vendors, and other employees of the parishes and school.

Mathematical Skills: Perform basic bookkeeping functions using automated system; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent; draw and interpret bar graphs.

Reasoning Ability: Apply common sense understanding to carry out detailed and complex written or oral instructions; communicate sensitive information; define problems, collect data, establish facts and draw valid conclusions; interpret a variety of technical instructions in mathematical or diagram form.

Working Environment: Practice the highest standards of integrity, professionalism, and confidentiality; organize workload, and multi-task; work under pressure and meet deadlines.

PHYSICAL STRENGTH DEMANDS

The Physical Demands Strength Rating reflects the estimated overall strength requirement of the job. It represents the strength requirements, which are important for average, successful work performance.

Light/Sedentary Work: Exerting up to 10 pounds of force occasionally; physical demand requirements are of those for Sedentary Work. The position requires sitting most of the time but does entail occasional pushing and/or pulling of arm controls.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please provide your hourly rate requirements.

Education:

• Bachelor's (Required)

Experience:

• Bookkeeping: 3 years (Required)

Work Location: In person

Salary : $21 - $23