What are the responsibilities and job description for the Court Program Coordinator - Civil position at St. Lucie County Board of County Commissioners?
CLASS SUMMARY
The essential function of this position is to oversee case management in the civil divisions of the Nineteenth Judicial Circuit by the creation and implementation of case management procedures. This includes, but is not limited to, the circuit civil divisions, county civil divisions, small claims divisions, foreclosure divisions, probate divisions and guardianship divisions. The position is responsible for supervising staff, planning, training, program development and implementation, complying with policy and procedures, administering related budgets, and performing related administrative functions. The position may carry an individual case load in addition to the administrative duties assigned to this position. The position works independently, reporting major activities through periodic meetings. The position works under general supervision of the Director of Case Management, developing work methods and sequences.
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Valid Florida Driver’s License
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations.
People Responsibility
Supervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.
Assets Responsibility
Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.
Mathematical Requirements
Uses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.
Communications Requirements
Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.
Complexity of Work
Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.
Impact of Decisions/Errors
The impact of errors is moderately serious – affects work unit and affects other units or citizens.
Equipment Usage
Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.
Safety of Others
Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.
I have read the above position description and fully understand the requirements set forth therein. I can perform essential functions of the position with or without accommodation. I will perform all duties and responsibilities to the best of my ability.
___________________________________________________________
Employee Signature NameDate
___________________________________________________________
Supervisor Signature
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor’s degree in business administration, criminology, social work, law, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.
Four years of related work experience, including two years of supervisory experience.
A Juris Doctorate degree from an accredited law school may substitute for up to three years of related work experience.Pay Grade 0
Additional Information:
Benefits: County funded state position – therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
The essential function of this position is to oversee case management in the civil divisions of the Nineteenth Judicial Circuit by the creation and implementation of case management procedures. This includes, but is not limited to, the circuit civil divisions, county civil divisions, small claims divisions, foreclosure divisions, probate divisions and guardianship divisions. The position is responsible for supervising staff, planning, training, program development and implementation, complying with policy and procedures, administering related budgets, and performing related administrative functions. The position may carry an individual case load in addition to the administrative duties assigned to this position. The position works independently, reporting major activities through periodic meetings. The position works under general supervision of the Director of Case Management, developing work methods and sequences.
| ESSENTIAL DUTIES | % OF TIME |
| Directs and supervises staff, including organizing, selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and terminating or recommending termination; prepares periodic employee performance evaluations; reviews and approves timesheets and leave requests. | 20 |
| Oversees research and management of legal cases/files including monitoring workflow; directs, organizes, maintains, and supervises court docketing; prepares special orders as required; conducts show-cause hearings, types reset orders, and re-evaluates files for noshows and calendars files; and meets with lawyers and the public as require | 15 |
| Plans, develops, and drafts program materials, such as staff training materials, procedural checklists and protocols, or information sheets and notices for the general public | 15 |
| Assists in developing, drafting, and implementing operational policies and procedures to enhance program operations; ensures compliance by staff with applicable rules, statutes, policy, and procedures; and interprets policy for staff as require | 10 |
| Provides information on case status and procedures, handles requests and delegates accordingly within the civil division, and resolves complaints; reviews computer reports and case files as required; and reviews ex parte letters sent to judges | 10 |
| Works with Clerk of Court to ensure accuracy of court records and timely documentation of information; develops and analyzes reports and documentation of court proceedings periodically | 10 |
| Oversees and monitors services offered to the public for attorneys and pro se litigants; coordinates, develops/drafts associated written materials, resources, and training for programs of responsibility. | 5 |
| Provides continuing in-service training for staff on relevant law issues, program policy, and court procedures and processes | 5 |
| Gathers and analyzes information/data or oversees compilation of data to support periodic and special reports documenting activities for the area of responsibility | 5 |
| Performs administrative tasks, such as reviewing and organizing calendars, processing files, administering budgets, filing transcripts and submitting monthly transcript data; or preparing correspondence | 3 |
| Attends and/or conducts staff, committee or other professional meetings to exchange information; establishes and maintains working relationships with other court personnel and the community and attends technical or professional workshops or seminars to improve professional skills | 2 |
CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS
Valid Florida Driver’s License
COMPETENCIES/RESPONSIBILITIES
Data Responsibility
Synthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations.
People Responsibility
Supervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.
Assets Responsibility
Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.
Mathematical Requirements
Uses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.
Communications Requirements
Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.
Complexity of Work
Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.
Impact of Decisions/Errors
The impact of errors is moderately serious – affects work unit and affects other units or citizens.
Equipment Usage
Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.
Safety of Others
Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.
I have read the above position description and fully understand the requirements set forth therein. I can perform essential functions of the position with or without accommodation. I will perform all duties and responsibilities to the best of my ability.
___________________________________________________________
Employee Signature NameDate
___________________________________________________________
Supervisor Signature
MINIMUM EDUCATION AND EXPERIENCE GUIDELINES
Education
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor’s degree in business administration, criminology, social work, law, or a closely related field.
Experience
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for- year basis, excluding supervisory experience.
Four years of related work experience, including two years of supervisory experience.
A Juris Doctorate degree from an accredited law school may substitute for up to three years of related work experience.Pay Grade 0
Additional Information:
Benefits: County funded state position – therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
Salary : $60,309
