What are the responsibilities and job description for the Court Program Coordinator - Civil position at St. Lucie County Board of County Commissioners?
JOB
CLASS SUMMARYThe essential function of this position is to oversee case management in the civil divisions of the Nineteenth Judicial Circuit by the creation and implementation of case management procedures. This includes, but is not limited to, the circuit civil divisions, county civil divisions, small claims divisions, foreclosure divisions, probate divisions and guardianship divisions. The position is responsible for supervising staff, planning, training, program development and implementation, complying with policy and procedures, administering related budgets, and performing related administrative functions. The position may carry an individual case load in addition to the administrative duties assigned to this position. The position works independently, reporting major activities through periodic meetings. The position works under general supervision of the Director of Case Management, developing work methods and sequences.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES% OF TIMEDirects and supervises staff, including organizing, selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and terminating or recommending termination; prepares periodic employee performance evaluations; reviews and approves timesheets and leave requests.20Oversees research and management of legal cases/files including monitoring workflow; directs, organizes, maintains, and supervises court docketing; prepares special orders as required; conducts show-cause hearings, types reset orders, and re-evaluates files for noshows and calendars files; and meets with lawyers and the public as require15Plans, develops, and drafts program materials, such as staff training materials, procedural checklists and protocols, or information sheets and notices for the general public15Assists in developing, drafting, and implementing operational policies and procedures to enhance program operations; ensures compliance by staff with applicable rules, statutes, policy, and procedures; and interprets policy for staff as require10Provides information on case status and procedures, handles requests and delegates accordingly within the civil division, and resolves complaints; reviews computer reports and case files as required; and reviews ex parte letters sent to judges10Works with Clerk of Court to ensure accuracy of court records and timely documentation of information; develops and analyzes reports and documentation of court proceedings periodically10Oversees and monitors services offered to the public for attorneys and pro se litigants; coordinates, develops/drafts associated written materials, resources, and training for programs of responsibility.5Provides continuing in-service training for staff on relevant law issues, program policy, and court procedures and processes5Gathers and analyzes information/data or oversees compilation of data to support periodic and special reports documenting activities for the area of responsibility5Performs administrative tasks, such as reviewing and organizing calendars, processing files, administering budgets, filing transcripts and submitting monthly transcript data; or preparing correspondence3Attends and/or conducts staff, committee or other professional meetings to exchange information; establishes and maintains working relationships with other court personnel and the community and attends technical or professional workshops or seminars to improve professional skills2CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTSValid Florida Driver’s LicenseCOMPETENCIES/RESPONSIBILITIESData ResponsibilitySynthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations.People ResponsibilitySupervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.Assets ResponsibilityRequires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.Mathematical RequirementsUses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.Communications RequirementsReads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.Complexity of WorkPerforms work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.Impact of Decisions/ErrorsThe impact of errors is moderately serious – affects work unit and affects other units or citizens.Equipment UsageHandles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.Safety of OthersRequires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.I have read the above position description and fully understand the requirements set forth therein. I can perform essential functions of the position with or without accommodation. I will perform all duties and responsibilities to the best of my ability.___________________________________________________________Employee Signature NameDate___________________________________________________________Supervisor Signature
SUPPLEMENTAL INFORMATION
Pay Grade 0Additional Information: Benefits: County funded state position – therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
CLASS SUMMARYThe essential function of this position is to oversee case management in the civil divisions of the Nineteenth Judicial Circuit by the creation and implementation of case management procedures. This includes, but is not limited to, the circuit civil divisions, county civil divisions, small claims divisions, foreclosure divisions, probate divisions and guardianship divisions. The position is responsible for supervising staff, planning, training, program development and implementation, complying with policy and procedures, administering related budgets, and performing related administrative functions. The position may carry an individual case load in addition to the administrative duties assigned to this position. The position works independently, reporting major activities through periodic meetings. The position works under general supervision of the Director of Case Management, developing work methods and sequences.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES% OF TIMEDirects and supervises staff, including organizing, selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and terminating or recommending termination; prepares periodic employee performance evaluations; reviews and approves timesheets and leave requests.20Oversees research and management of legal cases/files including monitoring workflow; directs, organizes, maintains, and supervises court docketing; prepares special orders as required; conducts show-cause hearings, types reset orders, and re-evaluates files for noshows and calendars files; and meets with lawyers and the public as require15Plans, develops, and drafts program materials, such as staff training materials, procedural checklists and protocols, or information sheets and notices for the general public15Assists in developing, drafting, and implementing operational policies and procedures to enhance program operations; ensures compliance by staff with applicable rules, statutes, policy, and procedures; and interprets policy for staff as require10Provides information on case status and procedures, handles requests and delegates accordingly within the civil division, and resolves complaints; reviews computer reports and case files as required; and reviews ex parte letters sent to judges10Works with Clerk of Court to ensure accuracy of court records and timely documentation of information; develops and analyzes reports and documentation of court proceedings periodically10Oversees and monitors services offered to the public for attorneys and pro se litigants; coordinates, develops/drafts associated written materials, resources, and training for programs of responsibility.5Provides continuing in-service training for staff on relevant law issues, program policy, and court procedures and processes5Gathers and analyzes information/data or oversees compilation of data to support periodic and special reports documenting activities for the area of responsibility5Performs administrative tasks, such as reviewing and organizing calendars, processing files, administering budgets, filing transcripts and submitting monthly transcript data; or preparing correspondence3Attends and/or conducts staff, committee or other professional meetings to exchange information; establishes and maintains working relationships with other court personnel and the community and attends technical or professional workshops or seminars to improve professional skills2CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTSValid Florida Driver’s LicenseCOMPETENCIES/RESPONSIBILITIESData ResponsibilitySynthesizes or integrates analysis of data or information to discover facts or develop knowledge or interpretations.People ResponsibilitySupervises or directs others by determining or interpreting work procedures, assigning specific duties, maintaining harmonious relations, and promoting efficiency.Assets ResponsibilityRequires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management or handling of supplies of high value or moderate amounts of money.Mathematical RequirementsUses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.Communications RequirementsReads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.Complexity of WorkPerforms work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.Impact of Decisions/ErrorsThe impact of errors is moderately serious – affects work unit and affects other units or citizens.Equipment UsageHandles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.Safety of OthersRequires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties responsibilities.I have read the above position description and fully understand the requirements set forth therein. I can perform essential functions of the position with or without accommodation. I will perform all duties and responsibilities to the best of my ability.___________________________________________________________Employee Signature NameDate___________________________________________________________Supervisor Signature
SUPPLEMENTAL INFORMATION
Pay Grade 0Additional Information: Benefits: County funded state position – therefore benefits are different than what is listed on the benefits tab of this posting due to State and County interlocal agreement
