Fiscal Secretary - Food and Nutrition Services

Release Date:  February 11, 2025

Application Deadline:  February 25, 2025

Requisition: 11225

POSITION:      Fiscal Secretary Food and Nutrition Services

REPORTS TO:  Director of Food and Nutrition Services

LOCATION:     Food and Nutrition Services

SALARY:         The salary for this position will be based on EASMC-ESP salary schedule for 12-month 7-hour employees Range 16 ($43,410 - $65,662).

EFFECTIVE:     February 2025

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application.   In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application.  The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications.  Failure to submit all required documentation will result in your application being considered incomplete.  Incomplete applications will not be forwarded to the selection committee for review.   All online applications must be completed no later than February 25, 2025. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions at 301-475-5511, ext. 1 or hrd@smcps.org.

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The work is performed under the direction of the Director.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and the ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System

DUTIES AND RESPONSIBILITIES:

• Prepares and distributes correspondence, bulletins, reports, newsletters, brochures, agendas, and forms, as required and maintains appropriate files
• Prepares and maintain fiscal records
• Analyzes data from requisitions, invoices, and other reports for accuracy and completion by matching, reconciling, and verifying data with tracking software
• Provides and updates the Director with important items such as budget reports
• Prepares budget transfers for the Director
• Handles payroll and leave forms for staff
• Coordinates the purchasing of office equipment and supplies
• Arranges meetings and prepares paperwork for the Director
• Fills out and submits work orders for the Department
• Assists with securing food service substitutes for kitchens when necessary
• Controls access to food and nutrition services credit cards and keys
• Handles and processes invoices for purchases from various food service vendors; requisitions for the department
• Assists with processing of meal benefit applications
• Prepares student account refunds and transfers
• Monitors the food service general email account, responds to general inquiries, and distributes to appropriate central office personnel
• Prepares memos and letters at the direction of the Director
• Coordinates and communicates with various departments and schools
• Communicates with parents, staff, and other necessary parties in a calm and respectable manner
• Schedules appointments and arranges conferences
• Updates and organizes files and folders such as Board of Education policies and regulations
• Performs other related and non-related job duties as assigned 

QUALIFICATIONS:

Required:

• High school diploma or GED
• Three (3) years of secretarial or general office experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)
• Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for the purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for 12-month 7-hour employees – Range 16

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Updated 07.2024

Salary : $43,410 - $65,662