What are the responsibilities and job description for the Admin Assistant - Administration 04 position at St Rose Hospital?
Admin Assistant - Administration 04
Position Id STROS345701 Job Organization ST. ROSE HOSPITAL, Job Type 1 Regular/Full time Jobs Status Active Hours Job Location 27200 Calaroga Avenue, HAYWARD, ALAMEDA, CALIFORNIA, UNITED STATES - 94545 --> --> -->Job summary
Job description/Responsibilities: FULL-TIME (40 HRS)
AM SHIFT
APPROXIMATE PAY RANGE:
$23 - $28
JOB SUMMARY: Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures, and standards. Is an independent worker, meeting the day-to-day needs of the Hospital Administration. Participates in the department's performance improvement activities.
DUTIES AND RESPONSIBILITIES
-Greets and directs visitors appropriately, maintains the communication flow of the office.
-Answers the telephone in a professional manner, identifies mail that needs immediate attention.
-Prepares financial reports, department activities, travel, business expenses, etc.
-Prepares reports, memos, correspondence, meeting minutes, special projects, etc. for the President/CEO.
-Reviews and edits all written materials.
-Maintains the President/CEO?s appointment book.
-Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
-Maintains an organized, efficient filing system.
-Records, prepares, and distributes meeting minutes.
-Maintains legal/risk management files.
-Produces/distributes all donor invoices, receipts, acknowledgment letters, and correspondence.
-Records, types and proofs, reports, minutes, forms, letters, and all correspondence as assigned by the Executive Director.
-Maintains calendar of appointments, meetings, etc.
Will be cross-trained on donor base computer program.
-Assists Special Event Coordinator with SRH Foundation Events as needed.
-All other duties as assigned or required.
Company Policy: We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender,gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.
Required Qualification: EDUCATION, EXPERIENCE, TRAINING
1. High School Graduate preferred.
2. Secretarial training preferred.
3. Three to five year's secretarial experience preferred.
Desired Skills:
- Strong organizational skills with ability to multi-task.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office (MS Excel and PowerPoint)
- Knowledge of Joint Commission, Environment of Care, and Emergency Management.
Vaccine requirement To protect the health of our patients and our health care workers, and to preserve the safety of the St. Rose Hospital healthcare environment, we require all health system employees, trainees, volunteers, and others who regularly work within the health system to be fully vaccinated against COVID-19, including booster.
Job Family: Office and Administrative Support Occupations
Occupations: Office and Administrative Support Workers, All Other
Degree Required: High School Diploma/Ged Or Higher
Salary : $23 - $28
