What are the responsibilities and job description for the Accounts Payable Specialist position at StaffingForce?
Requirements:
- Preferred: Associate's degree in Accounting or Business Administration.
- Minimum of 3 years of experience as an Accounts Payable Specialist.
- Proficiency in Microsoft Excel and Word.
Day-to-Day Responsibilities:
The Accounts Payable Specialist, reporting to the Controller, will handle the complete Accounts Payable cycle. This role demands meticulous attention to detail, strong research and reconciliation skills, and a solid understanding of the general ledger. The specialist must be proactive and ensure the smooth operation of the Accounts Payable department. Additionally, they will serve as a backup for the Accounts Receivable Specialist.
Under general supervision, key duties include:
- Onboarding new vendors and recording essential information.
- Reviewing all invoices against purchase orders and receivers (3-way and 2-way match).
- Coding invoices according to the chart of accounts.
- Managing company credit cards.
- Entering all invoices into the accounting software.
- Handling expense reports, including downloading statements, reviewing submitted reports for accuracy, and entering transactions into the ERP system.
- Printing checks, obtaining signatures, and maintaining A/P internal controls.
- Reconciling Accounts Payable with the general ledger and maintaining intercompany reconciliations.
- Recording ACH and check positive pay in bank portals.
- Building and maintaining relationships with vendors and internal customers.
- Communicating with vendors to resolve billing disputes or inaccuracies.
- Assisting with state sales tax filings.
- Participating in special projects as needed.
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Work Location: In person
Salary : $24 - $28
