Entry Level Executive Assistant

Summary This role involves scheduling meetings, handling correspondence, preparation of reports, presentations, and other documentation. Additionally, the Administrative Support Coordinator will handle travel arrangements for staff members and serve as a point of contact for internal and external stakeholders, ensuring efficient communication and timely resolution of inquiries. They will also coordinate direct to consumer and sample actions.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manages President's calendar and independently schedules appointments.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President when requested.
• Assists in preparation of shipping paperwork for direct-to-consumer orders and samples.
• Direct to Consumer Customer Support.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Acts as custodian of corporate documents and records.
• Coordinates committees for internal activities.
• Creates and maintains database and spreadsheet files.
• Orders various non-meat items.
• Covers for the customer service department and receptionist when needed.
• Performs other duties, as needed.

Supervisory Responsibilities This job has no supervisory responsibilities.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance is required.

Education and/or Experience

Bachelor's degree or equivalent from four -year college preferred but Associates Degree from a two-year institution is required. At least two years of administrative experience is requested including word processing, document control and preparation of spreadsheets.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Microsoft Office Word Processing software.

Certificates, Licenses, Registrations Other Skills and Abilities

Must have excellent communication skills and customer service skills. Excellent typing and word processing skills. Must have the ability to multi-task.

Other Qualifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or hear. Position requires heavy use of keyboard. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.