Accounts Payable Specialist

Summary/Objective

The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization.  This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Checks and approves all vouchers for payment.

·         Prepares invoice deduction notices, as necessary.

·         Audits freight bills against freight manifests.

·         Answers all vendor inquiries.

·         Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.

·         Prepares accounts payable checks.

·         Prints all accounts payable reports and maintains all accounts payable files.

·         Maintains/updates all vendor information in QuickBooks to include W9/Tax Certificates

·         Prepares analysis of accounts, as required.

·         Assists in monthly closings and reconciliation of credit card statements

·         Performs bank reconciliations.

·         Assists Warehouse Manager with purchasing of raw materials and manufacturing supplies.

·         Reviews requisitions.

·         Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

·         Maintains procurement records such as items or services purchased, costs, delivery, lab and inventories.

·         Expedites delivery of goods to users.

·         Assists as first back-up with answering of telephones, maintenance of supply & janitorial closets and break room.

·         Assists with special projects, as necessary.       

                        Competencies

  Financial Management.

  Thoroughness.

  Ethical Conduct.

 Personal Effectiveness/Credibility.

  Sound Judgement.

  Professionalism.

  Confidentiality.

  Safety and Security.

                     Supervisory Responsibility

                        This position has no supervisory responsibilities.

                     Work Environment

                        This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required.  This would require the ability to lift files, open filing cabinets and bend or stand on a step ladder as necessary. 

While performing this job, the employee is regularly required to talk or hear.  The employee is

frequently required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and

arms.

Position Type and Expected Hours of Work

This is a full-time non-exempt position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. 

Travel

No travel is expected for this position.

Required Education and Experience

1.       High school diploma or equivalent.

2.      Two to three years’ previous experience.

Computer Programs

Must be proficient in:  Excel, Word, Office 365, SAP a plus

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.