Court Accounting Analyst

The Alaska Court System invites applications for a Court Accounting Analyst (salary range 18). Under general direction of the Chief Financial Officer, the selected applicant is responsible for statewide administration of trial court finances, maintaining banking relationships, reviewing court disbursements, monitoring fiscal responsibilities of individual courts, internal auditing functions, and preparing financial reports. They will also interpret and assist in the development and implementation of statewide policies and procedures in accordance with federal, state, and city laws. Additionally they will supervise the Revenue/Trust and Restitution Collection sections of Fiscal Operations and indirectly supervise bookkeepers and accounting supervisors statewide.

• Plan, develop, recommend and implement court policies and procedures for the receipt and disbursement of revenue and trust funds in accordance with state and court policy;
• Oversee and update policy and procedure manuals for accounting; work closely with the Information Services Support Division (IS) to design, review and implement court-related accounting systems;
• Develop internal audit procedures; compile and analyze collections of data for compliance reviews and audit trial court accounting functions;
• Travel to statewide court locations to conduct financial reviews and audits; prepare written reports of findings and make recommendations regarding outcomes;
• Report to Area Court Administrators and Rural Court Administrators regarding audit outcomes and unresolved bookkeeping issues;
• Serve as an internal ombudsman, managing and directing investigations related to funds and processes;
• Oversee the maintenance of court banking contracts; analyze and maintain records of bank account activity; review services provided by financial institutions and recommend changes; oversee management of merchant credit card acceptance policies and coordinate audits as mandated by the banking industry;
• Assist with the review of court system financial reports; prepare analytical worksheets and draft responses, which may include analyses to determine spending trends, court case filing statistical changes, and other financial reviews;
• Represent Fiscal Operations on committees as a member or chairperson; coordinate destruction of court documents statewide;
• Serve as liaison between Department of Revenue, Permanent Fund Division, regarding coordination of PFD writs of execution and direct deposit of funds to the court Trust account;
• Certify transactions in the State financial reporting platform (IRIS); requisition, distribute, track and audit the use of Jury and Administrative Parking Validations;
• Other duties as assigned.

Work Schedule:

Full-time court employees are scheduled to work 37.5 hours per week. The current schedule for this position is Monday - Friday, working from either 8:00 a.m. to 4:30 p.m. or from 8:30 a.m. to 5:00 p.m. with a one-hour lunch break.

LEGAL RIGHT TO ACCEPT EMPLOYMENT: The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

Benefits Available to Full-Time Employees:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT: Please attach a letter of interest in employment with the ACS. Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.
• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED): If selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their email address and/or daytime contact phone numbers.

LETTER OF INTEREST Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1) Be professionally written and include proper format, grammar, spelling, and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter, you may not move on to the interview phase.

WORK HISTORY If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information

Recruitment Contact Info

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone: (907) 264-8242