Court Business Analyst 1 E-File

The Alaska Court System (ACS) is recruiting for a motivated individual to uphold the mission of the ACS as a Court Business Analyst 1 (salary range 14). This position will develop and implement statewide e-Filing systems which involve conducting research, providing training, developing guidelines, and administering support for eFile users.

This is a long-term project position with full benefits and has an expected duration of at least three (3) years. Upon completion of the project, a current employee will have return rights to a similar position at the same salary range with the ACS.

The successful applicant may work remotely from Anchorage, Fairbanks, Juneau, Kenai, or Palmer.

Personnel rules will be applied to determine step placement for the successful internal candidates.

Court Business Analyst is a flexibly-staffed job class. Progression to the higher level will occur when the incumbent: 1) successfully completes a specified training plan; 2) meets all other specified terms of the flexible staffing agreement; 3) meets the minimum qualifications of the higher level; 4) is certified by the supervisor as capable to perform at a higher level; and 5) is approved by the Human Resources Department. When certified, an incumbent may be reclassified to Court Business Analyst 2, salary range 16 ($35.86 hourly / $2,689.50 biweekly). Positions are overtime-eligible at the range 14 level and overtime-exempt at range 16.

Research and Analyze Court Functions:

• Review local court functions and procedures for compliance with ACS rules, policies, and procedures;
• Make constructive suggestions and plans for improvement based upon data in reports;
• Communicate with stakeholders impacted by the eFile systems and respond to requests for information.

Documentation, Training and User Support:

• Prepare and update training materials;
• Provide training and support to eFile users;
• Travel to courts as needed to observe local procedures and provide training;
• Act as troubleshooter, answer questions, or refer staff to the appropriate source for information.

Testing Software:

• Test modification or enhancement changes to eFile systems;
• Report bugs related to new functionality that does not meet the agreed upon solution requirement.

Ideal candidates will possess the following knowledge, skills, and abilities. Please detail these in the required letter of interest:

• Good listening skills, friendliness, patience, and tact
• Excellent writing skills
• Ability to Analyze Business Workflow Processes
• Court System experience
• Strong time management skills.
• Ability to work cooperatively with a wide variety of individuals
• Comprehensive understanding of case processing (any case type)
• Technology-savvy

These positions are in the court's partially exempt service; the incumbents serve "at-will" to the appointing authority.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. You may provide weekend and holiday training support for eFile users.

Benefits Available to Full-Time Employees

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

IMPORTANT: Please attach a letter of interest in employment with the ACS. Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

A high school diploma or General Educational Development (GED) certificate;

AND

Two years of advanced clerical or technical work experience with the Alaska Court System, a legal office, or a justice agency. The required clerical or technical work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Clerk of Court 1, Clerk of Court 2, Courtroom Judicial Assistant, Chambers Judicial Assistant, or Court Supervisor with the Alaska Court System, or equivalent experience with another employer.

OR

A high school diploma or General Educational (GED) certificate;

AND

Two years of work experience in which a primary responsibility is the maintenance, administration, and operation of an eFile system.

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.
• Three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses (does not have to be attached, if included in the reference section of the application).

Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.

LETTER OF INTEREST

Please attach a professional letter to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1) Be professionally written and include proper format, grammar, spelling, and punctuation.

2) Explain how you meet the minimum qualifications of the position.

3) Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process.

WORK HISTORY

If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242