Court Case Manager 1 (41-3194) Anchorage Trial Court Accounting

The Trial Court Accounting Division of the Anchorage Trial Court is accepting applications for a Court Case Manager 1 (salary range 10).  In this capacity, you will serve as a Trial Court Accounting clerk responsible for file maintenance and processing of the civil/small claims case load.  

Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.  

Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to range 11 after successful completion of three years of service with the court.

 
The Position

• Respond to a large variety of questions, following division standards, in person and by telephone;
• Perform duties of other positions in the department for cross-training purposes and to help with backlog that may occur;
• Receive new filings for civil, domestic, small claims, and appeal files and enter appropriate docket screen in CourtView case management system for each document; determine priorities and take appropriate action or route files accordingly;
• Close case files when appropriate and make necessary computer entry; complete judgments by calculating interest and/or entering awards for costs and attorney fees; other duties as assigned.
• Issue writs of execution and garnishment for collection;
• Receipt funds for garnishments, executions, research fees, fines, restitution, and direct payments;
• May receive cash bail and bonds for data entry;
• Research civil, criminal, probate, and small claims files and paperwork for proper documentation prior to release of funds; 
• May balance the daily bank deposit with generated receipts and computer runs;
• Assist in other divisions when there is downtime.

You must be able to operate a 10-key calculator by touch, have working knowledge of Windows, Microsoft Word, Excel spreadsheets, and formulas. 

Applicants invited to interview will be required to take an Excel spreadsheet exercise.
  

LEGAL RIGHT TO ACCEPT EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor. 

  
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Typical Benefits for Full Time Employees Include:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

  
See http://doa.alaska.gov/drb/index.html for additional information.
  
 

IMPORTANT: Please attach a letter of interest in employment as a Court Case Manager 1 with the Alaska Court System.  Failure to submit a letter of interest may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:
    http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
    VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

 

Substitution:

 

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

 

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

 

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.
   
Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.    
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).    

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available or (2) letters of recommendations.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.   
  
Your letter of interest should:
  1) Be professionally written and include proper format, grammar, spelling, and punctuation.
  2) Explain how you meet the minimum qualifications of the position.
  3) Express your interest in employment with the Alaska Court System.
  
Your letter of interest will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.
  
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.
  
In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.  
 
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Salary : $24