What are the responsibilities and job description for the PROCUREMENT SPECIALIST position at State of Arizona?
DEPARTMENT OF FORESTRY AND FIRE MANAGEMENT
Manage and reduce fire risk to protect Arizona's people, communities, and wildland areas to champion the health of Arizona's natural resources. The Department of Forestry and Fire Management provides services through strategic implementation of cooperative natural resources and fire assistance programs, development and support of statewide fire policies, and coordination of resources across all-lands and jurisdictions.
PROCUREMENT SPECIALIST
Job Location:
Address
1110 W. Washington Street, Ste 500
Phoenix, AZ 85007
Posting Details
Salary: $19.4691 - $28.8432 Hourly
Grade: 20
Closing Date: March 21, 2025
Job Summary
Working under limited supervision, the Procurement Specialist will guide and assist the Department of Forestry and Fire Management (DFFM) in the process of task order solicitations and task order response form evaluations. Provide guidance to department personnel on requisition requests. May use a range of purchasing and contracting methods to procure products and services. Develop solicitations to award contracts for the provision of goods and services that meet Department of Forestry and Fire Management needs throughout the State. Evaluates risks associated with contracts, writes specialized requirements, develops contract language and performs cost or price analysis. May work in cooperation with or on behalf of local and federal governmental agencies. Track contracts, agreements, and Certificates of Insurance expiration dates and updates as needed. May create Purchase Requisitions (PR) and enter PR information into the Arizona Procurement Portal to create Purchase Orders. May also enter invoice Receipts to pay contractor invoices.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona.
Job Duties
Knowledge, Skills & Abilities (KSAs):
The ideal candidate for this position will have:
Previous experience with the Arizona Procurement Portal, processes and procedures.
Pre-Employment Requirements
A valid Arizona Driver's License.
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.
Enrollment eligibility will become effective after 27 weeks of employment.
The current contribution rate is 12.29%
Contact Us
If you have any questions please feel free to contact David Barney at dbarney@dffm.az.gov for assistance.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 771-1419. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Manage and reduce fire risk to protect Arizona's people, communities, and wildland areas to champion the health of Arizona's natural resources. The Department of Forestry and Fire Management provides services through strategic implementation of cooperative natural resources and fire assistance programs, development and support of statewide fire policies, and coordination of resources across all-lands and jurisdictions.
PROCUREMENT SPECIALIST
Job Location:
Address
1110 W. Washington Street, Ste 500
Phoenix, AZ 85007
Posting Details
Salary: $19.4691 - $28.8432 Hourly
Grade: 20
Closing Date: March 21, 2025
Job Summary
Working under limited supervision, the Procurement Specialist will guide and assist the Department of Forestry and Fire Management (DFFM) in the process of task order solicitations and task order response form evaluations. Provide guidance to department personnel on requisition requests. May use a range of purchasing and contracting methods to procure products and services. Develop solicitations to award contracts for the provision of goods and services that meet Department of Forestry and Fire Management needs throughout the State. Evaluates risks associated with contracts, writes specialized requirements, develops contract language and performs cost or price analysis. May work in cooperation with or on behalf of local and federal governmental agencies. Track contracts, agreements, and Certificates of Insurance expiration dates and updates as needed. May create Purchase Requisitions (PR) and enter PR information into the Arizona Procurement Portal to create Purchase Orders. May also enter invoice Receipts to pay contractor invoices.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona.
Job Duties
- Procurement Specialist will assist agency personnel with processes in soliciting task orders and evaluations of task order responses, and drafting, soliciting, negotiating, awarding and monitoring contracts.
- Assist agency personnel with state procurement processes by referencing the Arizona Procurement Code, State Procurement Standard Procedures, and the Department of Forestry and Fire Management guidelines.
- Provide timely processing of procurement requisitions and gathering information to process contractor invoices for DFFM finance to issue payment to the contractors.
- Conduct market research and/or analysis. Coordinate and analyze data to determine which procurement for the commodity and/or services are required.
- Draft formal written determinations for review and approval by the agency’s Chief Procurement Officer or procurement specialists senior.
- Provide timely assistance to Department personnel in developing highly complex, technical and performance specifications in areas of procurement.
- Provide courteous, responsive assistance to customers.
- Recognize issues and identify actions and address them within the applicable statutes and rules and elevate to procurement specialist senior or Chief Procurement Officer.
- Other duties as assigned.
Knowledge, Skills & Abilities (KSAs):
- Comprehensive knowledge of the Arizona State Procurement Code, Commodity Codes, Federal Antitrust Laws and Federal Acquisition Regulations.
- Procurement practices, processes and procedures.
- General contract writing, negotiation, and solicitation techniques
- Comprehensive knowledge of procurement and accounting software.
- Word processing, spreadsheet and database applications.
- Comprehensive skills in project management, negotiation, research and analysis and making sound recommendations.
- Communication and time management.
- Interpretation of laws, rules and regulations pertaining to the lawful procurement of good and services.
- Using, understanding, and explaining contract and procurement language.
- Excellent public contact/customer service skills.
- Verbal and written communication.
- Various software programs including MS Word, Excel, Access; Arizona Procurement Portal
- Interpret and apply agency and program rules, operating procedures and regulations governing the procurement process.
- Prepare detailed specifications and analyze multi-factor bids
- Plan, organize, coordinate and prioritize to best meet department needs.
- Make mathematical calculations rapidly and accurately.
- Negotiate
- Problem solve
- Maintain confidentiality of purchasing and procurement details
- Communicate effectively verbally and in writing
- Drive on State Business
The ideal candidate for this position will have:
Previous experience with the Arizona Procurement Portal, processes and procedures.
Pre-Employment Requirements
A valid Arizona Driver's License.
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
The State of Arizona provides an excellent comprehensive benefits package including:
- Affordable medical, dental, life, and short-term disability insurance plans
- Top-ranked retirement and long-term disability plans
- 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program, learn more at hr.az.gov/family-leave-expansion).
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Sick time accrued at 3.70 hours bi-weekly
- Deferred compensation plan
- Wellness plans
- Tuition reimbursement eligible after one year of employment
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute.
Enrollment eligibility will become effective after 27 weeks of employment.
The current contribution rate is 12.29%
Contact Us
If you have any questions please feel free to contact David Barney at dbarney@dffm.az.gov for assistance.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 771-1419. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Salary : $19 - $29
