What are the responsibilities and job description for the ADPHT OFFICE MANAGER II position at State of Arkansas?
ADPHT Office Manager II
Position #: 22092350
Salary: $32,405
Grade: GS05
Requisition: 47421
Location: Queen Wilhelmina State Park, Mena, AR
Closing date: 03/10/2025
This position manages all bookkeeping and administrative support functions in the park and is responsible for auditing invoices, posting, and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include posting transactions to park ledgers, computing current budget balances, issuing purchase orders, completing personnel and payroll documents, and maintaining files, time sheets, and leave records. Other duties include supervising a fiscal technician, performing general clerical and receptionist duties, and other duties as assigned. Frequent contact with the public and park staff is required, so good communication skills are necessary. Knowledge of Windows and Microsoft Office is required, and knowledge of AASIS is preferred. A criminal background check and driver’s record check are required.
This position offers a full benefit package including paid holidays, annual and sick leave, health insurance and retirement pension.
Applicants must meet or exceed these qualifications : The formal education equivalent of two years of college level accounting, human resources, business or a related field; plus four years of experience in accounting, personnel administration, payroll or a related field, including one year in a supervisory capacity. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.
EOE/AA/ADA - Women and minorities are encouraged to apply.
Applications accepted online only: https://arcareers.arkansas.gov/ The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.
Position Information
Class Code: C039C
Grade: GS04
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Parks Office Manager II is responsible for monitoring park processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, guest relations and inventory. This position is governed by state and federal laws and agency/institution policy.
Functions
Supervises full or part-time employees by planning and assigning job duties, providing training and counseling, and conducting performance reviews. Manages the bi-weekly payroll process for the park by entering time, maintaining time records, and performing time audits. Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, bulk fuel, and office supplies. Prepares and distributes park reports, business and promotional correspondence, budget justification, and customer inquiry responses. Prepares purchase orders and coordinates with the Purchasing Section. Maintains vendor relations, vendor information, and pricing. Creates and maintains files on park operations. May manage a retail facility including ordering, pricing and displaying merchandise and assisting with inventory Performs other duties as assigned.
Dimensions
None
Knowledge, Skills And Abilities
Knowledge of basic accounting and bookkeeping principals and/or general payroll procedures. Knowledge of general office procedures. Knowledge of customer service principles. Knowledge of supervisory practices and techniques. Ability to analyze data and prepare written information and reports. Ability to communicate with a diverse group of employees and customers. Ability to prepare, analyze, and interpret financial reports and statements. Ability to comprehend program goals, objectives, and operations in correlation with budget and program analyses. Ability to establish and maintain working relationships with others.
Minimum Qualifications
The formal education equivalent of a high school diploma; plus 4 years of experience in accounting, personnel administration, payroll, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Position #: 22092350
Salary: $32,405
Grade: GS05
Requisition: 47421
Location: Queen Wilhelmina State Park, Mena, AR
Closing date: 03/10/2025
This position manages all bookkeeping and administrative support functions in the park and is responsible for auditing invoices, posting, and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include posting transactions to park ledgers, computing current budget balances, issuing purchase orders, completing personnel and payroll documents, and maintaining files, time sheets, and leave records. Other duties include supervising a fiscal technician, performing general clerical and receptionist duties, and other duties as assigned. Frequent contact with the public and park staff is required, so good communication skills are necessary. Knowledge of Windows and Microsoft Office is required, and knowledge of AASIS is preferred. A criminal background check and driver’s record check are required.
This position offers a full benefit package including paid holidays, annual and sick leave, health insurance and retirement pension.
Applicants must meet or exceed these qualifications : The formal education equivalent of two years of college level accounting, human resources, business or a related field; plus four years of experience in accounting, personnel administration, payroll or a related field, including one year in a supervisory capacity. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.
EOE/AA/ADA - Women and minorities are encouraged to apply.
Applications accepted online only: https://arcareers.arkansas.gov/ The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.
Position Information
Class Code: C039C
Grade: GS04
FLSA Status: NON-EXEMPT
Salary Range: $32,405.00 - $51,686.00
Summary
The Parks Office Manager II is responsible for monitoring park processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, guest relations and inventory. This position is governed by state and federal laws and agency/institution policy.
Functions
Supervises full or part-time employees by planning and assigning job duties, providing training and counseling, and conducting performance reviews. Manages the bi-weekly payroll process for the park by entering time, maintaining time records, and performing time audits. Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, bulk fuel, and office supplies. Prepares and distributes park reports, business and promotional correspondence, budget justification, and customer inquiry responses. Prepares purchase orders and coordinates with the Purchasing Section. Maintains vendor relations, vendor information, and pricing. Creates and maintains files on park operations. May manage a retail facility including ordering, pricing and displaying merchandise and assisting with inventory Performs other duties as assigned.
Dimensions
None
Knowledge, Skills And Abilities
Knowledge of basic accounting and bookkeeping principals and/or general payroll procedures. Knowledge of general office procedures. Knowledge of customer service principles. Knowledge of supervisory practices and techniques. Ability to analyze data and prepare written information and reports. Ability to communicate with a diverse group of employees and customers. Ability to prepare, analyze, and interpret financial reports and statements. Ability to comprehend program goals, objectives, and operations in correlation with budget and program analyses. Ability to establish and maintain working relationships with others.
Minimum Qualifications
The formal education equivalent of a high school diploma; plus 4 years of experience in accounting, personnel administration, payroll, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
None
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.
Salary : $32,405 - $51,686
