What are the responsibilities and job description for the Administrative Assistant II (Staff Assistant) position at State of Illinois?

Agency : Department of Veterans' Affairs

Class Title : ADMINISTRATIVE ASSISTANT II - 00502

Skill Option : None

Bilingual Option : None

Opening Date : 03 / 05 / 2025

Closing Date / Time : 03 / 18 / 2025

Salary : Anticipated Starting Salary Range : $6,305 - $7,807 / monthly; Full Salary Range $6,005 - $8,678 / mo.

Job Type : Salaried

Category : Full Time

County : Cook

Number of Vacancies : 1

Plan / BU : None

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume / Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Veterans Affairs is seeking an individual to take on the role of an Administrative Assistant II located at the Chicago Office. This position will serve under the administrative direction of the Chief of Staff, who functions as a staff assistant and will assist both the Director and Chief of Staff in planning, coordinating, and developing programs.

Essential Functions

Under administrative direction of the Chief of Staff (COS) of Veterans' Affairs, functions as staff assistant in varied activities emanating from and contributing to Agency programs, performing a wide variety of highly technical administrative duties.

Functions as staff assistant to the Chief of Staff (COS) in varied activities emanating from and contributing to agency programs, performing a wide variety of highly technical and special assignments of a sensitive and / or controversial nature.

Confers with Chief of Staff (COS) to develop new and revised policies and procedures that impact the Agency programs.

Serves as the Chief of Staff (COS) liaison in working with the Agency senior management, staff, City, County, State and Federal government officials and veterans' organizations regarding veterans' programs, and the development, interpretation, and implementation of programs.

Coordinates and conducts project status meetings as needed, document, complete accurate and timely minutes of meetings, ensures their distribution and enter data into databases.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

Three (3) years of professional experience in the coordination and completion of special projects and reports which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.

Three (3) years of professional experience serving in a liaison capacity.

Two (2) years of experience compiling large amounts of data for reports.

Two (2) years of professional experience developing office practices, policies, and procedures.

Two (2) years of experience in the utilization of MS Word, Excel, Outlook, Teams, or other software programs.

Conditions of Employment

Requires ability to pass a background check.

Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.

Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

Overtime is a condition of employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime.

Work Hours : 8 : 30 a.m. - 5 : 00 p.m. Monday - Friday

Work Location : 69 W Washington St Chicago, IL 60602-3134

Agency Contact : IDVA.HR.Applicants@Illinois.gov

Posting Group : Office & Administrative Support

About the Agency :

The Illinois Department of Veterans’ Affair is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits; providing long term health care for eligible veterans in our Veteran’s Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $6,005 - $8,678

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