What are the responsibilities and job description for the Contracts and Grant Agreements Coordinator position at State of Illinois?
Job Requisition ID: 45166
Opening Date: March 26, 2025
Closing Date/Time: 04/08/2025
Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option:
Salary: Anticipated Salary $5,730-$8,170/month ($68,436-$98,040/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45166
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented Contracts and Grant Agreements Coordinator that organizes, plans, executes, controls, and evaluates grant agreements, contracts, and procurement documents for assigned area(s), ensuring compliance with Grant Accountability and Transparency Act (GATA/2 CFR)) and other state and federal mandates within the Department of Human Services (DHS), Division of Early Childhood (DEC). DEC is one of six divisions within the Illinois Department of Human Services (IDHS). DEC serves to strengthen and centralize Child Care, Early Intervention, Home Visiting, and Migrant and Seasonal Head Start within IDHS. The DEC vision is for Illinois’ pregnant persons, young children, and families to have the supports they need to achieve their full potential. The DEC mission is to enhance equitable access to Child Care, Home Visiting, and Early Intervention programs and services that support whole child development. DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability.
Essential Functions
Serves as a Contracts and Grant Agreements Coordinator.
Identifies and resolves grant agreement, contract, and/or procurement related issues for assigned area(s).
Populates and maintains the DEC trackers associated with contracts, grant agreements, and procurements documents and activities.
Attends WebEx and/or in-person WebEx meetings, workgroups, conferences, retreats, and/or training opportunities regarding grant agreement, contract, and/or procurement processes.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.
Preferred Qualifications
One (1) year of professional experience processing contracts and grant agreements while adhering to state and federal mandates (e.g., grantmaking/2CFR-Grant Accountability and Transparency Act) at a public or private organization as a grantor or grantee/vendor.
One (1) year of professional experience with carrying out and tracking the status of Procurement processes (e.g., Procurement documents and Bid Buy).
One (1) year of professional experience with implementing a formal contract and grant agreement tracking system(s) to manage the multifaceted workflow of various related documents.
One (1) year of professional experience providing training and/or technical assistance regarding the grant agreement, contract, and procurement processes.
One (1) year of professional experience meeting deadlines with strong attention to detail and use of abstract/critical thinking skills while multi-tasking.
One (1) year of professional experience establishing and maintain working relationships with contractual grantees and/or venders to assist in grant agreement and/or contract related inquires/problems.
Conditions of Employment
Requires basic proficiency in Microsoft Office Suite.
All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch.
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Division of Early Childhood
Bureau of Contracts and Payments
Contracts Unit/Contracts and Grant Agreements
Springfield/Sangamon County
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $68,436 - $98,040
