What are the responsibilities and job description for the Public Service Administrator - Deputy CFO, Option 2 position at State of Illinois?
Agency: Department of Military Affairs
Salary: Anticipated Starting Salary $7966 monthly; Full Range $7966 - $14244 monthly.
Job Type: Salaried Full-Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: Gubernatorial Exclusion 062
Department: Comptroller
Work Location: Camp Lincoln – 1301 N. MacArthur Blvd, Springfield, IL 62702
Schedule: 7.5 daily, M-F
Hours: 8am - 4pm (1/2 hr paid lunch) Can vary based on mission requirements
Date Posted: 1/24/2025
Last Day to Apply: 2/7/2025
BID NOTICE #: 44300
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview - Public Service Administrator - Deputy CFO, Option 2
The Department of Military Affairs is looking to hire a Public Service Administrator - Deputy CFO located out of Camp Lincoln. This position under general direction of the Director, Comptroller Division, serves as Deputy Comptroller for the Agency performing complex fiscal operations and accounting work. Performs work relating to budget, payroll, and financial reporting. The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. We welcome all interested applicants to apply.
Essential Functions
- Prepares personal services cost data for budget justification requests.
- Supervises maintenance of the Department’s general revenue and accounting system.
- Serves as payroll officer for the department.
- Supervises, directs, and evaluates professional and paraprofessional staff engaged in accounting and fiscal operations.
- Assigns, supervises, and reviews the fiscal and accounting activities under the Federal Support Agreement Revolving Fund.
- Completes all State of Illinois Comptroller’s financial reports, including, but not limited to GAAP, quarterly receivable reporting, locally held fund reporting, and monthly reconciliations (SB01, SB03, SB04, SB05, SC14, SC15).
- Audits all travel requests and travel vouchers for accuracy.
- Performs other duties as required as assigned which are responsible within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in business administration and accounting.
- Requires three years of progressively responsible experience in a public or business organization to include two years of progressively responsible professional experience in accounting, external auditing, budgetary planning, and control of public accounting.
- Requires extensive knowledge of accounting and auditing theory, principles, methods and procedures.
Preferred Qualifications
- Prefers extensive knowledge of laws, rules and regulations relating to State or non-State accounting and auditing and auditing procedures including GAAP reporting.
- Prefers working knowledge of office methods, procedures, standard office accounting machines and equipment.
- Prefers extensive knowledge and experience of computer capabilities, usage, and computer software specifically Excel.
- Prefers extensive knowledge of laws, rules, and regulations relating to State or non-State accounting and auditing, and auditing procedures, including GAAP reporting.
- Prefers Certification as a Certified Public Accountant (CPA)
- Prefers three (3) years of experience with fiscal management, compliance auditing, Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
- Prefers three (3) years of experience with financial statement preparation, analysis review of financial data, and reconciliations of various financial data.
- Prefers three (3) years of experience working with the principles of governmental accounting and recommended alternative methods for fiscal problem resolution.
- Prefers three (3) years of administrative experience in state government or private or public organization in dealing with large fiscal systems.
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Prefers three (3) years of experience with:
- annual financial reporting processes.
- making decisions involving significant amounts of money and ability to justify and support those decisions.
- supervisory experience with management and leadership skills.
Employment Conditions
1. Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
2. Position is primary sedentary; however, may require being on feet for long periods of time or slight physical effort.
Agency Contact: Megan Layendecker
Email: DMA.StatePersonnelHROffice@illinois.gov
Phone #: 217-761-3808
APPLICATION INSTRUCTIONS
- Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in, you will be prompted to do so.
- State employees should sign into the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
- Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
- If you have questions about how to apply, please see the following resources:
- State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
- Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.
Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.
Salary : $7,966 - $14,244
