What are the responsibilities and job description for the PUBLIC SERVICE ADMINISTRATOR Opt. 1- CHIEF OF STAFF position at State of Illinois?

Job Requisition ID : 43500

Position Title : Public Servcie Administrator, Opt. 1- Deputy Director's Office

Working Title : Chief Of Staff

Closing Date / Time : 01 / 23 / 2025

Agency : Illinois State Police

Class Title : PUBLIC SERVICE ADMINISTRATOR - 37015

Skill Option : General Administration / Business Marketing / Labor / Personnel

Bilingual Option : None

Salary : Anticipated Starting Salary $9,000-$11,000

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Plan / BU : None

THIS IS A NON-UNION POSITION (MERIT COMP)
A RESUME IS REQUIRED FOR THIS JOB POSTING
Please attach a DETAILED Resume / Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application.
Please note that the Illinois State Police must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Please upload a copy of your official / unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
Note : The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
Answer all questions thoroughly- DO NOT STATE SEE RESUME

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois State Police (ISP) Division of Forensic Services (DFS) is seeking a motivated individual to fill a Public Service Administrator position. This individual will be the Chief of Staff of the DFS Deputy Director’s Office. This leader will provide direct supervision to the division’s administrative support staff; oversee division level and agency-level projects; and coordinate responses for a variety of requests about departmental policies, administrative plans, and legislative proposals. The ideal candidate should be efficient, organized and a good communicator. This position will work with various staff in the Deputy Director’s office and serves as liaison to the forensic science laboratories, other divisions, other state agencies, and criminal justice agencies. The State of Illinois continually strives for a workforce that reflects the growing diversity within the State. A variety of employee backgrounds, perspectives, ideals and experiences is crucial to the ISP's ability to most effectively serve the public. We welcome interested applicants to apply for the position of DFS Chief of Staff and help support one of the nation’s premier police agencies.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

Assists the Deputy Director and immediate management staff in administrative and coordination of division programs.

Independently performs major, specialized administrative tasks.

Serves as Division of Forensic Services liaison and coordinator for internal and external programs.

Serves as an administrative support staff supervisor.

Serves as back up to Division of Forensic Services Freedom of Information (FOIA) Coordinator.

Performs special projects which may require contact with other agencies and department entities to collect information and data.

Performs other duties as assigned or required which are reasonable in the scope of the duties enumerated above.

Minimum Qualifications

Knowledge, skill, and mental development equivalent to the completion of four (4) years of college.

Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

Possession of a Bachelor’s degree or higher with coursework in Public Administration or Business.

At least four years of experience reading, interpreting, analyzing, and implementing agency practices to ensure compliance with departmental codes, division policies, relevant collective bargaining agreements, or similar compliance rules and regulations.

At least four years of knowledge in agency policies, procedures, and labor / employment processes.

At least three years of knowledge in the principles and practices of public and business administration.

At least three years of experience with developing, installing, and evaluating new and revised methods, procedures, and performance standards for departmental programs.

At least three years of experience with analyzing administrative problems and adopting an effective course of action.

At least three years of experience in compiling and preparing administrative reports and records.

At least three years of experience in estimating and budgeting for future needs and the cost of personnel, space, equipment, supplies, and services.

At least two years of experience supervising subordinate staff and providing for their professional development.

At least three years of experience in stablishing and maintaining satisfactory working relationships with subordinates and / or co-workers

Conditions of Employment

Successful completion of initial and on-going, random, alcohol and drug screens

Successful completion of a background investigation

Successful completion of a polygraph examination

Ability to travel on an as-needed basis

No felony or misdemeanor convictions

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including :

Flexible work schedules in many program areas

Health, life, vision, and dental insurance.

12 weeks paid maternity / paternity leave.

Pension Plan

Deferred Compensation, and other pre-tax benefit programs.

Employees earn twelve (12) paid sick days annually.

Ten to twenty-five (10-25) paid vacation days based on years of service.

Employees earn three (3) paid personal days pro-rated based on start date.

Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours : Monday-Friday 8 : 30am-5 : 00pm

Work Location : Springfield - 801 S 7th St

Agency Contact : ISP.JobPostings@illinois.gov

Posting Group : Leadership & Management

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Salary : $9,000 - $11,000

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PUBLIC SERVICE ADMINISTRATOR Opt. 1- CHIEF OF STAFF

What are the responsibilities and job description for the PUBLIC SERVICE ADMINISTRATOR Opt. 1- CHIEF OF STAFF position at State of Illinois?

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