What are the responsibilities and job description for the Procurement Analyst 1-2 position at State of Louisiana?
The SLFPA-E has a combined budget of $55 million and encompasses a number of funds expenditure types and income sources. Properties and facilities include, 192 miles of floodwall, 252 floodgates, 3 pumping stations, and 8 marine navigational complex gates. The accounting system tracks expenditures across 8 dimensions including Fund, Department, Function, Activity, Grant, Project, Location, and Equipment type. This cost accounting system adds orders of magnitude of sophistication and maintenance requirements. In addition, the SLFPA-E is made up for 4 different agencies (Orleans Levee District, East Jefferson Levee District, Lake Borgne Basin Levee District, and the Southeast LA Flood Protection Authority-East) and contains a complex system of intercompany billing and cost allocations across each of the agencies.
About this position:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
- Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Acting Decisively: The ability to make decisions quickly and effectively.
- Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
- Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
- Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
- Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
NOTE REGARDING THE ADVERTISED PAY:
This position participates in a Career Progression Group (CPG) and may be filled as a Procurement Analyst 1-2. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
Procurement Analyst 1
Procurement Analyst 2
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Shannon West
Southeast Louisiana Flood Protection Authority-East
swest@floodauthority.org
(504) 286-3132
MINIMUM QUALIFICATIONS:
Three years of experience in procurement, contracts or grants management, financial management, accounting, or auditing; OR
Six years of full-time work experience in any field; OR
A bachelor’s degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
To procure goods and/or services that are outside of the scope of the Office of State Procurement.
LEVEL OF WORK:
Entry.
SUPERVISION RECEIVED:
Direct from a Procurement Supervisor or Procurement Manager. Other reporting relationships may be approved by State Civil Service.
SUPERVISION EXERCISED:
None.
LOCATION OF WORK:
May be used by all state agencies with procurement functions that are outside of the scope of the Office of State Procurement.
JOB DISTINCTIONS:
Differs from Procurement Analyst 2 by the absence of experienced-level professional procurement duties. 40% Procurement
• Procures materials, supplies and equipment via requisition and purchase order generation via Pronto, consolidating like items where possible to promote maximum economic benefit for the agency through centralized procurement to ensure compliance with state and agency guidelines as budgetary limitations
• Processes requisitions received for standard materials, equipment, and services as well as highly technical or specialized materials, equipment or services that require research and specification development
• Ensures purchase and receipt of needed items while acquiring competitive pricing for desired quality via phone, email or public advertisement then award to the most responsive and responsible bidder
• Generates and processes requisitions for the replenishment of inventory items for the agency to maintain proper levels of general operating materials and supplies
• Performs job duties of Procurement Supervisor in his/her absence
• Establishes bid listings by item and or service classification to ensure competition through proper vendor selection
• Procures emergency materials, supplies, equipment, food, and any services needed during hurricane, high water, or for emergency repairs to facilities, flood structures or pumping stations
30% Vendor Relations
• Communicates with vendor representatives to obtain product information needed to determine specifications for standard and technical parts, supplies and equipment purchases
• Participates in demonstrations of vendor products, handle product complaints or discrepancies with invoicing and/or deliveries
• Corresponds with vendors via phone, e-mail, or meeting to determine product information, price, and availability
• Coordinates with Accounts Payable exchanges, returns, or cancellations of items which affects purchase orders and/or invoices due to price differences or discrepancies
• Coordinates with budget analysts applicable coding corrections on purchase orders to assure charges are applied to the proper account
• Arranges for the service and repair of equipment used at the agency while assuring proper vendor compliance with insurance (CO’s)
• Assists agency personnel in resolving issues with problems associated with items and or services procured
• Advises agency personnel and vendors of current procurement laws, policies and procedures that need to be followed
30% Inventory, Product Evaluation & Storeroom Maintenance
• Meets with Procurement staff to audit inventory items and determine proper min/max levels
• Reviews and analyzes manufacturer's specifications for determining accuracy of inventory items needed or the need for change of such items if necessary, and if so, make the change in the database
• Manage inventory stock by stocking incoming items and signing out requested items. Discard items that are expired and unusable.
• Coordinates with Maintenance personnel for proper determination of needed items and stock levels of inventory items required to meet routine needs as well as for emergency, or storm related situations
• Creates Excel reports to identify surplus, outdated, and/or obsolete stock
• Cross reference certain manufacturer's brands and part numbers, of equal value to be housed in inventory to ensure compliance with specifications and desired quality and ensure quick retrieval by storeroom personnel
• Arranges for disposal of obsolete and/or surplus items or equipment in accordance with state law and current policies and procedures
• Train agency employees as needed with the on-line requisition process for supplies, materials, equipment and services
NOTE: Incumbent is on call during emergency situations and is required to respond as warranted. In such situations, the incumbent reports and remains on duty until such event subsides or until released from duty by the proper authority
Salary : $2,784 - $5,460
