Deputy Finance Director Division of Early Childhood Program Manager II

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 20

Salary Range: $78,919 - $127,473

• State Salary Guidelines apply for current State employees.
  
  

State Of Maryland Benefits

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, MD 21201

Main Purpose of Job

This position serves as the Fiscal Analyst of the Child Care Development Grant in the Division of Early Childhood Development and is responsible for providing leadership and direction in the development and coordination of procedures for Early Childhood programs that ensure fiscal operation and reporting program implementation is completed in accordance with State and federal regulations. The position is responsible for oversight of grant specialists and the fiscal reporting of the Child Care Development Grant. Working with both the program administrators and the business service department, this position will be responsible for formula procedures and systems for reporting to the federal government and state.

POSITION DUTIES

Provides fiscal accountability and oversight of fiscal analysis, assurance, regulatory review, development and implementation:

• Leads and coordinates efforts with DBS on procurements and monitoring drawdowns of federal grants to ensure compliance.
• Provides supervisory, managerial or technical assistance guidance to the DEC Fiscal unit as needed and in the absence of the Financial Manager.
• Makes decisions to facilitate program accomplishments.
• Recommends the development of training procedures to increase correct authorization of funds for grant specialists, programmatic specialists, LSSs, LITPs, Non-LSSs, non-profit and for-profit entities, and IHEs.
• Provides guidance internally in developing and maintaining manuals, instructions and reporting instruments for financial data reporting and analysis.
• Coordinates training and technical assistance for DEC staff and designs fiscal reports, content, and methods.
• Analyzes departmental, budget and fiscal planning and federal requirements for budget information.
• Coordinates, reviews, and edits internal and external budget documents with the program staff.
• Represents the department in a liaison capacity with managers and officials of other agencies concerning program activities.
• Proactively partners with upper management in matters of policy development, process improvement and implementation, financial modeling, grant review, and State and federal audits.
• Reviews and assists with sub-grant information (budgets & invoices) and provides for accurate, timely, and sufficiently researched documents.
• Supervises the preparation of financial reports, spreadsheets, data tables and related documents (FFATA).
• Provides direct supervision and guidance to staff fiscal members working with programmatic specialists, LSSs, LITPs, Non-LSSs, non-profit and for-profit entities, and IHEs.
• Performs other duties as assigned related.
  
  

Minimum Qualifications

EDUCATION: Bachelor’s degree from an accredited four-year college or university.

EXPERIENCE: Five (5) years of experience of professional experience with managing, designing, developing, and auditing financial control systems for multiple programs.

Notes

• Candidates may substitute the possession of a Master’s degree or the equivalent of 36 credit hours of post-baccalaureate course work in Education, Organizational Development, Nonprofit, Business, or related fields for two years of the required experience directly related to the position.
• Candidates may substitute U.S. Armed Forces military service experience at a rank of Corporal/Petty Officer or higher as a commissioned officer in Education Program classifications or Education Program specialty codes in the Education field of work on a year-for-year basis for the required experience and education, one year of which must have been in an administrative supervisory or consultative capacity.
  
  

Selective Qualifications

A documented track record of performance and successful implementation across multiple concurrent projects.

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Please include clear and specific information on your application regarding your qualifications.

• Knowledge of federal grant programs including COMAR, IDEA, NCLB, EDGAR, CCDBG, Head Start, applicable OMB Circulars, and the Single Audit Act Amendments of 1996 cost principles.
• Knowledge of fiscal reporting as it relates to Education programs.
• Skill in implementing, monitoring, and evaluating finance procedures designed for tracking allocations for education programs.
• Skill with coaching grant specialists, programmatic specialists, and constituents in analyzing local policies and procedures related to grant funding in accordance with federal and State regulations.
• Skill in analyzing and deploying solutions for complex educational grant issues and challenge.
• Skill in managing administrative activities, including supervision, oversight, and evaluation of staff.
• Ability to adjust quickly to changing priorities and conditions, deal effectively with ambiguity, and work effectively with complexity and change.
• Ability to interpret and apply complex laws and regulations governing State and federal programs.
• Ability to establish and maintain highly-effective working relationships.
• Ability to communicate in a clear, concise, and persuasive manner in writing and written and verbal communications.
• Ability to balance and manage multiple workstreams and effectively identify key priorities.
  
  

Special Requirements

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.

Benefits

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government online application for employment and submit their professional resume. The application and resume must clearly demonstrate that the applicant satisfies the minimum qualifications for the position. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

All application materials must be received in our office by the Closing Date.

Appropriate accommodations for individuals with disabilities are available upon request.