Financial Aid - Grants State Prog Admin Prin

Job Details

Working Title: Financial Aid - State Program Admin Princ
Job Class: State Program Administrator, Principal
Agency: Office of Higher Education

• Job ID: 85030
• Location: St Paul
• Telework Eligible: Yes; up to five (5) days per week
• Full/Part Time: Full-Time
• Regular/Temporary: Permanent
• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/22/2025
• Closing Date: 04/04/2025
• Hiring Agency/Seniority Unit: Office of Higher Education / MAPE
• Division/Unit: Financial Aid - CCG WS SAEP SO
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $31.92 - $47.05 / hourly; $66,649 - $98,240 / annually
• Classified Status: Classified
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Responsible for managing all aspects of assigned programs including the efficient completion of all workflow activities including program set up, yearly management of program cycle, auditing and compliance, knowledge management and transfer, developing and maintaining accurate process documentation and manuals, accuracy of all records, systems, and information. Ensuring the Agency's stakeholders and customers have the tools, technology, documentation, customer support, information, and training needed to understand the programs and to use program's technology and tools. The incumbent works to eliminate barriers and support Diversity, Equity, Inclusion (DEI), and accessibility goals. This position provides communication, training, and support to all stakeholders, ensuring timely responses to all inquiries. Responsible for leading assigned projects and supporting other initiatives as assigned.

Duties Includes:

• Administer, direct, and coordinate the activities of the Postsecondary Child Care Grant Program, State Work Study Program, Summer Academic Enrichment Program, Safety Officer's Survivor Grant Program and other assigned programs while complying with federal and state statutes, rules, and guidelines
• Support the daily program operations of other financial aid programs, and leads other assigned projects to maintain program objectives and ensure efficient program operations within statutory requirements, agency rules, and program procedures
• Complete other administrative tasks related to other state financial aid programs

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

• Five (5) years of experience at a college, university or State Agency setting working with Federal, State and Institutional financial aid programs
  • A Bachelor's degree may substitute for two (2) years of experience
• Demonstration of ability to develop and maintain relationships with various clientele including, but not limited to, stakeholders involved in concern about the cost, availability and access to childcare, on and off campus employers for state work study, Minnesota students and their families including those from communities of color, indigenous communities, and those who face economic challenges or are from low-income backgrounds
• Advanced Microsoft spreadsheet, word processing, database, and presentation software, or equivalent
• Matt skills sufficient to develop and provide training on award and allocation formulas used for the various programs

Preferred Qualifications

• Demonstrated experience administering the Postsecondary Child Care Grant and Work Study programs
• Established experience using OHE’s MNAid database
• Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
• Ability to understand, interpret and apply applicable state laws, rules and policies
• Experience designing, using, and testing web-based program application and reporting systems
• Write highly technical and complex, yet concise, policies, procedures, software specifications, reports, correspondence and other materials

Physical Requirements

• Ability to position self and move sufficiently to perform repetitive tasks.
• Maintain a stationary position for long periods of time.
• Ability to carry up to 20 pounds of weight on an infrequent basis.

Additional Requirements

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Employee Reference Check
• Social Security Verification

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact April Kelley at april.kelley@state.mn.us or 651-259-3943.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to April Kelley at april,kelley@state.mn.us.

About the Office of Higher Education

The Minnesota Office of Higher Education is a cabinet-level agency providing students with financial aid programs and information to help them gain access to postsecondary education. The agency also serves as the state's clearinghouse for date, research, and analysis on postsecondary enrollment, financial aid, finance, and trends.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.