State Opioid Response Grants Assistant - State Program Administrator Technical Specialist

Job Details

Working Title: State Opioid Response Grants Assistant
Job Class: State Program Administrator, Technical Specialist
Agency: Human Services Dept

• Job ID: 82798
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/23/2024
• Closing Date: 12/30/2024
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Central Office AFSCME
• Division/Unit: DHS-Central Office / BHDH BH SOR Team
• Work Shift/Work Hours: Day Shift / 8:00am to 4:30pm
• Days of Work: Monday - Friday
• Travel Required: Yes, (Approximately 5% or 6-10 days per year)
• Salary Range: $23.26 - $32.79 / hourly; $48,566 - $68,465 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area: K
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

• Telework (Within Minnesota or Neighboring States) and Flexible Hours Options Are Available.

This position exists to provide grant administrative services for the Opioid Response Team to contribute to the smooth and efficient operation of the unit, thereby enabling grant managers to focus on the fulfillment of request for proposal, grant, and contract responsibilities.

Responsibilities include, but are not limited to:

• Serve as a subject matter expert regarding administrative aspects of grant and contract process, including compiling, reviewing, and maintaining program records.
• Assist with the organization of Opioid Epidemic Response Advisory Council (OERAC) meetings and perform administrative duties before, during and after the meetings.
• Providing miscellaneous administrative support to team members.

Qualifications

Minimum Qualifications

Two (2) years of experience in administrative support roles.

Experience must clearly demonstrate:

• Knowledge of grant and contract management processes.
• Experience with electronic systems for managing, tracking, and reviewing documents.
• Proficiency in using and navigating multiple screens and accessing databases.
• Skilled in document management, including the collection, compilation, and tracking of incoming documents.
• Proficiency using Microsoft Office Suite: Word, Excel, SharePoint, Outlook, and MS Teams.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures.
• Excellent organizational and time management skills.
• Strong customer service and organizational skills, enabling effective interaction with stakeholders to address inquiries and facilitate meetings.
• Proficient in taking meeting minutes.
• Familiarity with Fondant Grant Lifecycle Manager.
• Strong problem-solving skills.
• Ability to maintain composure during challenging situations.
• Knowledge of state opioid programs.
• Experience working with diverse stakeholders and fostering positive relationships.
• Associate or bachelor’s degree in a related field.

Additional Requirements

• Minnesota Department of Human Services(DHS) criminal background check will be conducted on all finalistsfor this position. Finalists must pass the DHS background check.
• Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Jenny Rennquist at jennifer.rennquist@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID# 82798, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Dennis Stevenson at dennis.b.stevenson@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at 651-431-4945 or DEPARTMENT OF HUMAN SERVICES_ADA@state.mn.us for assistance.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helpingthem meet their basic needs so they can achieve their highest potential.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.