What are the responsibilities and job description for the Executive Assistant position at State of Nebraska?
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Hiring Agency:
Racing and Gaming Commission - Agency 36Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
Job Description:
Examples of Work
- Coordinates monthly commission meetings, including logistics, travel, public posting.
- Handles requests for agenda items; prepares public commission book, attend meetings and prepares meeting minutes.
- Assists with completion and submission of expense reimbursement documents.
- Manages Director’s calendar and schedules meetings and appointments on their behalf.
- Makes travel arrangement for Director and other agency staff.
- Answer phone calls.
- Creates and maintains spreadsheets/dashboards of statistical data for the Commission.
- Prepares agency annual report in collaboration with division leaders.
- Serves as agency coordinator for records management and retention.
- Reviews financial forms and records; Assists in RFP process.
- Generates required reports for end of year racing and submit to national entities.
- Plan commission recognition and other events.
- Embraces additional responsibilities as needed to support the Commission’s evolving needs.
Requirements/Qualifications
Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.
Preferred: Prior experience in state government and planning public meetings.
Other: This job requires regular, reliable onsite attendance. Position requires occasional in-state travel. Must possess a valid driver’s license.
Knowledge, Skills & Abilities
- Friendly, approachable, and professional in all interactions.
- Strong communication skills and self-starter.
- Ability to handle sensitive information and maintain effective relationships with external contacts and employees at all levels.
- Excellent attention to detail, multitasking abilities, and the ability to thrive in a fast-paced, team-oriented environment.
- Strong command of Microsoft Office (Outlook, Word, Excel, & PowerPoint).
- An active approach to problem solving.
- Must be able to travel in state occasionally with the potential of out of state travel.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
Instructions for Applying
Important points to remember when applying:
- The employment application is required and is the primary source of information used to determine if you meet the minimum requirements of the job.
- Make sure your application is complete. Incomplete applications are rejected.
- You will not be allowed to change your application after you have applied for a position and you cannot re-apply for the the same position unless it is posted again.
- You have the opportunity to attach a resume; however, it should not be used to replace any information asked for on the official application.
- When you have successfully applied for a job, you will receive a confirmation on the screen and your application will be available on your Candidate Home page.
We encourage you to use the Search for Jobs feature to find jobs that are available in a particular location or a job that matches your work experience.
Applicants who need accommodation in the selection process should request this in advance. Requests can be made by contacting the Nebraska State Personnel Office 1526 K Street, Suite 100, Lincoln, NE. (402)471-2075.
These positions are subject to application of Veterans' Preference.
Salary : $18
