What are the responsibilities and job description for the Administrative Services Division Audit/Accounting Director (PED #21537) position at State of New Mexico?
Posting Details
Interviews are anticipated to be conducted within two weeks of the closing date.
All positions at the Public Education Department are based in Santa Fe however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
Accounting monitors the Departments accounts. The bureau ensures all financial transactions are in compliance with state and federal laws. Audit monitors and reviews school district and charter school federal and state compliance laws, rules and regulations.
Why does the job exist?
This position is the Bureau Chief for the Audit and Accounting Bureau for the Public Education Department (PED) and is responsible for the audit and accounting functions of the bureau. This includes, but is not limited to: management and timely submission of the PED annual financial audit including preparing and reviewing audit schedules; Schedule of Expenditures of Federal Rewards (SEFA); prepare required Federal and State fiscal reports including State Education Agency (SEA) and Local Education Agency (LEA) Indirect Cost Rate Proposals and State Treasurer Cash Management Improvement Act (CMIA) reports; reconciliation of the General Ledger; develop and formalize policies and procedures for the bureau; responsible to ensure cash draws are complete and timely; responsible for developing a cash management system; responsible for completing special projects and supervising assigned FTE's in the bureau. Work is performed by using the State-wide Human Resource Accounting and Management Reporting System (SHARE).
How does it get done?
Responsible for coordinating the PED annual financial external audit and ensuring that the audit is submitted to the Office of the State Auditor in accordance with the statutory deadline. Responsible for developing and implementing a written plan to eliminate findings and material weaknesses as to ensure findings are not repeated in the following audit. 20%
Responsible for the inventory and asset management and disposal system with documented processes and staff training. 5%
Responsible for oversight and management of PED's general ledger ensuring all transactions are recorded timely and accurately. Produce Monthly Financial Status Report by the 15th of each month. 20%
Managing, leading, directing and assigning subordinate staff work load as needed to meet operational objectives to align with agency mission and goals. Reviewing and approving accounting transactions according with accounting principles. Making sure that DFA's Model of Accounting Practice (MAP) is followed; how to present financial transactions in the financial statements; what kind of training provide to staff and sub-recipient; how to prepare financial reports; how to present information to sub-recipients; make sure transactions are in compliance with federal and state regulations; select sub-recipients for auditing; assess risk at the department level and sub-recipient level. Various independent decision making and research based upon federal regulations. This position must also set priorities for the various tasks that occur throughout the year in order to meet federal and state mandate deadlines. Evaluate PED¿s financial operating controls, guidelines and processes. Ensure that such controls are adequate, functional and in adherence to federal standards, regulatory requirements and PED policies. Ensure compliance with Model Accounting Practices. 20%
Responsible for fiscal oversight of the PED federal funds totaling $450 million. Complete federal reporting timely and accurately. 10% Responsible for developing and implementing policies and procedures for federal sub-recipient monitoring. Responsible for developing and implementing procedures to audit/monitor LEA's. 25%
Who are the customers?
Department of Finance and Administration, Secretary of Education, legislators, superintendents, school boards.
Ideal Candidate
Department of Finance and Administration, Secretary of Education, legislators, superintendents, school boards.
Minimum Qualification
A Master's degree in any field of study from an accredited college or university and eight (8) years of professional level experience with a strategic impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling fourteen (14) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include management and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Marian Rael. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Interviews are anticipated to be conducted within two weeks of the closing date.
All positions at the Public Education Department are based in Santa Fe however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
Accounting monitors the Departments accounts. The bureau ensures all financial transactions are in compliance with state and federal laws. Audit monitors and reviews school district and charter school federal and state compliance laws, rules and regulations.
Why does the job exist?
This position is the Bureau Chief for the Audit and Accounting Bureau for the Public Education Department (PED) and is responsible for the audit and accounting functions of the bureau. This includes, but is not limited to: management and timely submission of the PED annual financial audit including preparing and reviewing audit schedules; Schedule of Expenditures of Federal Rewards (SEFA); prepare required Federal and State fiscal reports including State Education Agency (SEA) and Local Education Agency (LEA) Indirect Cost Rate Proposals and State Treasurer Cash Management Improvement Act (CMIA) reports; reconciliation of the General Ledger; develop and formalize policies and procedures for the bureau; responsible to ensure cash draws are complete and timely; responsible for developing a cash management system; responsible for completing special projects and supervising assigned FTE's in the bureau. Work is performed by using the State-wide Human Resource Accounting and Management Reporting System (SHARE).
How does it get done?
Responsible for coordinating the PED annual financial external audit and ensuring that the audit is submitted to the Office of the State Auditor in accordance with the statutory deadline. Responsible for developing and implementing a written plan to eliminate findings and material weaknesses as to ensure findings are not repeated in the following audit. 20%
Responsible for the inventory and asset management and disposal system with documented processes and staff training. 5%
Responsible for oversight and management of PED's general ledger ensuring all transactions are recorded timely and accurately. Produce Monthly Financial Status Report by the 15th of each month. 20%
Managing, leading, directing and assigning subordinate staff work load as needed to meet operational objectives to align with agency mission and goals. Reviewing and approving accounting transactions according with accounting principles. Making sure that DFA's Model of Accounting Practice (MAP) is followed; how to present financial transactions in the financial statements; what kind of training provide to staff and sub-recipient; how to prepare financial reports; how to present information to sub-recipients; make sure transactions are in compliance with federal and state regulations; select sub-recipients for auditing; assess risk at the department level and sub-recipient level. Various independent decision making and research based upon federal regulations. This position must also set priorities for the various tasks that occur throughout the year in order to meet federal and state mandate deadlines. Evaluate PED¿s financial operating controls, guidelines and processes. Ensure that such controls are adequate, functional and in adherence to federal standards, regulatory requirements and PED policies. Ensure compliance with Model Accounting Practices. 20%
Responsible for fiscal oversight of the PED federal funds totaling $450 million. Complete federal reporting timely and accurately. 10% Responsible for developing and implementing policies and procedures for federal sub-recipient monitoring. Responsible for developing and implementing procedures to audit/monitor LEA's. 25%
Who are the customers?
Department of Finance and Administration, Secretary of Education, legislators, superintendents, school boards.
Ideal Candidate
Department of Finance and Administration, Secretary of Education, legislators, superintendents, school boards.
Minimum Qualification
A Master's degree in any field of study from an accredited college or university and eight (8) years of professional level experience with a strategic impact directly related to the purpose of the position defined by the agency at the time of recruitment. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling fourteen (14) years may substitute for the required education and experience. A hiring agency will designate a portion of the required experience to include management and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Marian Rael. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
