Administrative Associate II

Responsibilities

Reporting to the Administrative Officer III, this position will independently perform various administrative and personnel functions and is responsible for managing highly sensitive and confidential information. Â Job responsibilities include, but are not limited to, the following:

• Assisting the Administrative Specialist I in Human Resources.Â
• Serving as back-up to the Time Administrator and time entries in the personnel system.Â
• Assisting with the processing of personnel actions such as separations, leave of absences, and worker's compensation claims. Creating and managing worker's compensation cases.
• Updating and maintaining weekly reporting of Correctional Officer vacancies.Â
• Scheduling new hire training.Â
• Scheduling interviews.
• Processing new hire packages.
• Assisting with hiring contractual staff.Â
• Serving as the Administrative section Safety Officer.Â
• Serving as a Health Benefits Representative and assists employees with a wide variety of personnel issues and concerns. Â
  
  

This is a full-time position (40 hours per week) with State Benefits.Â

Note to Current State Employees

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Â Based upon these factors, a pay increase MAY result.

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About Pender Correctional Institution

Pender Correctional Institution is located in Burgaw, North Carolina and houses up to 750 male offenders in a medium custody facility.The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. Â We will not review resumes in lieu of Experience and Education listed on the application. Â

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To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Experience using Microsoft Excel.
• Experience using Microsoft Outlook (or related software).
• Experience using Microsoft Word.
  
  

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and one year of related administrative experience

OR

Equivalent combination of education and experience.

Come Join Us To Make A Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. Â This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation and Reentry. Â

The Division of Institutions employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close.  The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.Â

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

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It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.Â

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. Â If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Â Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Â Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
• Â Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). Â This is in addition to submitting fingerprints during the application process.
  
  

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." Â If you are selected for an interview, you will be contacted by management. Â If you are no longer under consideration, you will receive an email notification.

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For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at (855)524-5627. Â If there are any questions about this posting other than your application status, please contact Rose Cuevas at (910)944-2359.