Administrative Specialist I - Murdoch Developmental Center

Description of Work

Administrative Specialist I, is located in Meadowview Cottage at Murdoch Developmental Center. Meadowview Cottage provides specialized direct services to individuals with extreme behavioral challenges. The Behaviorally Advanced Residential Treatment (BART) Unit serves adult men and women (over the age of 18) who have mild IDD and complex behavioral needs and the Specialized Treatment of Adolescents in a Residential Setting (STARS) Unit serves a co-ed population aged 13-17 who have I/DD and MI diagnoses. The primary purpose of this position is office management for Meadowview Cottage, Secretary to the Division Director, and supervision of an Administrative Associate II. The Administrative Specialist is responsible for the Director's telephone calls/messages, scheduling meetings /appointments, taking minutes, preparing final reports, and maintaining files. The Administrative Specialist also maintains Division budgets, addresses questions and concerns of Division and Center Personnel, and keeps Director abreast of Division issues and concerns. Work tasks with regard to others include assisting staff with functions related to services/support areas on campus, providing clarifications/interpretations on campus practices and policies/procedures, and the frequent changes in these. Information/policy support and direction is also provided to Direct Care Supervisory Staff and Direct Care Staff in regards to time worked and leave time (educational leave, compensatory time, overtime pay, compensatory time earned, civil leave, child involvement leave, etc.), time issues (time policy), transfer request information (shift, unit, building), operational functions (maintenance, carpenter shop, housekeeping, linen room, individual clothing, etc.).

Word Schedule: 8:00am - 5:00pm, Monday - Friday

This is a full-time position and eligible for the full State benefits package including health insurance, paid sick/vacation/holidays, retirement, etc.

About Murdoch Developmental Center

Murdoch Developmental Center is a 24/7 state residential facility located in Butner, NC, near the Research Triangle area. Murdoch serves individuals with intellectual/developmental disabilities (I/DD). Murdoch is a caring community where professionals work with people of various ages, cognitive and functional abilities. To be considered for employment, you must be in good standing with the North Carolina Health Care Personnel Registry.

To learn more about Murdoch Developmental Center, click the link to watch the video below:

https://vimeo.com/268881255

ALL employees of Murdoch Center are designated as ESSENTIAL for adverse weather and emergency events.

Knowledge, Skills And Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified applicants must document on the application that they possess all of the following (detail experience in your work history/duties that pertain to the Knowledge, Skills, and Abilities):

• experience in office support in a professional environment with thorough knowledge of office procedures, methods, and practices.
• experience in operating a multi-line telephone system
• experience in ordering supplies
• experience using MS Office (MS Word and MS Excel).
  
  

Management Preferences

• ability to use correct grammar, vocabulary, spelling, proofreading, and office terminology to compose and/or proofread correspondence, reports, and other materials.
• experience with maintaining and creating electronic as well as hard copy filing systems
• knowledge of basic accounting
• demonstrated experience to multi-task; and independently plan, prioritize, and organize time to accomplish work objectives within established timeframes
• ability to schedule and coordinate a variety of appointments, meetings, and/or conferences.
  
  

Physical Requirements

• Successful applicant must have ability to obtain Non-Violent Crisis Intervention (NVCI) skills, First Aid, and CPR certification.
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience

or

equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal record background checks. Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses. All employees are required to adhere to the facility's Vaccination Policy.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call to schedule an interview or an email notifying you when the job has been filled.

For technical issues with your application, please call the NeoGov Help Line at 855-524-5627. Applicants will be communicated with via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR at 919-575-1015.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation.

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DHHS BH 21: Where did you learn about DHHS or this opportunity?

• NC Jobs
• Employee Referral
• Conference / Career Fair
• Email campaign
• Professional Association or Industry-specific job board
• Indeed
• LinkedIn
• NC Nursing Board email
• Google
• Other General Job Boards
• Other Search Engines
• Other Social Media
• Internet Advertisement
• TV / Radio
  
  

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This position has required Knowledge, Skills, and Abilities (KSAs). Please review them carefully. If you have the required KSAs for this position, enter a detailed description in the WORK EXPERIENCE section of your application. Remember to SAVE each job entry. Knowledge, Skills, and Abilities will no longer be accepted in the Supplemental Questions section of the application.

• Yes, I fully understand.
• Required Question